Website:
latticemedtech.com
Job details:
Job Title: Finance Executive – Travel and Expense
Department: Finance & Accounts
Location: Navi Mumbai
Experience: Min 3 years
Job Summary:
The Finance Executive – Travel & Expense (T&E) will be responsible for managing employee travel reimbursements, expense claims, corporate travel-related payments, and ensuring compliance with company policies. The role involves timely processing of reimbursements, expense verification, reporting, and coordination with employees and vendors.
Key Responsibilities:
Travel & Expense Management
- Review and verify employee travel and expense claims as per company policy.
- Ensure all supporting documents such as invoices, hotel bills, boarding passes, taxi receipts, etc., are complete and accurate.
- Process employee reimbursements within defined timelines.
- Validate travel advances and ensure timely settlement.
- Monitor outstanding travel advances and follow up with employees for closure.
Compliance & Controls
- Verify expense claims for policy compliance and identify any discrepancies.
- Ensure adherence to internal financial controls and audit requirements.
- Maintain proper documentation for internal and statutory audits.
Reporting & Reconciliation
- Prepare monthly Travel & Expense reports.
- Reconcile employee expense accounts and vendor balances.
- Track travel budgets and highlight cost-saving opportunities.
- Generate MIS reports related to travel expenditure.
Employee Support
- Resolve employee queries related to travel reimbursements and expense claims.
- Guide employees on company travel and expense policies.
- Coordinate with HR & Administration, for travel-related matters.
Required Skills
- Strong understanding of Travel & Expense processes.
- Knowledge of accounting principles and expense booking.
- Good analytical and reconciliation skills.
- Excellent proficiency in MS Excel (VLOOKUP, Pivot Tables, SUMIFS, etc.).
- Experience with ERP/Expense Management tools is preferred.
- Good communication and interpersonal skills.
- Strong attention to detail and accuracy.
Qualification:
- Bachelor's degree in Commerce (B.Com), Finance, Accounting, or related field.
- MBA (Finance) or M.Com will be an added advantage.
- Good knowledge of MS Excel and ERP systems is preferred.
Preferred Experience
- Experience in employee reimbursements and expense auditing.
- Familiarity with GST implications on travel expenses.
- Exposure to corporate travel policies and expense management systems.
- Experience in coordinating with travel agencies and finance teams.
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