DeepByte Technology
Website:
repalogic.com
Job details:
Job Description - Finance & Admin Executive
Position: Finance & Admin Executive
Location: Bengaluru
Reporting To: Director / Head of Operations
Employment Type: Full-time, On-site
Role Overview
We are looking for a detail-oriented and proactive Finance & Admin Executive to manage core finance operations, statutory compliance coordination, vendor and customer accounting, and day-to-day office administration. This is a finance-first administrative role focused on bookkeeping, reporting support, payments, reconciliations, documentation, vendor coordination, procurement, and operational administration.
Key Responsibilities
1. Finance & Bookkeeping
• Maintain accurate books of accounts, record daily transactions, and reconcile ledgers.
• Manage month-end closing activities, including provisions, prepaid expenses, depreciation entries, and supporting schedules.
• Prepare and review Bank Reconciliation Statements.
• Raise customer invoices, track receivables, follow up on collections, and maintain AR ageing.
• Record vendor bills, verify supporting documents, coordinate approvals, and schedule vendor payments.
• Assist in preparing monthly financial statements, including Balance Sheet, P&L, Budget vs Actuals, and cash flow summaries.
• Coordinate with external Chartered Accountant (CA) for audits, accounting reviews, and statutory filings.
2. Tax & Statutory Compliance Support
• Assist in preparation and filing of GST returns, TDS returns, PT returns, and other applicable filings in coordination with CA/consultants.
• Ensure timely tax payments and compliance under Income Tax Act, GST Act, and other applicable finance/statutory requirements.
• Maintain records for advance tax, vendor TDS, Form 16A, Form 16, challans, returns, and statutory acknowledgements.
• Support Company Secretary/consultants with finance-linked statutory documents, board-related records, statutory registers, and RoC filing support as required.
• Maintain compliance calendars and track due dates for renewals, filings, and payments.
3. Accounts Payable, Receivable & Payments
• Maintain vendor master data, customer ledgers, purchase records, payment trackers, and ageing reports.
• Verify invoices, purchase orders, delivery/service confirmations, and payment approvals before processing payments.
• Track receivables and coordinate internal follow-ups for timely collections.
• Reconcile customer and vendor accounts periodically and resolve discrepancies with supporting documentation.
• Prepare payment advice, maintain bank/payment records, and organize financial documentation for audit readiness.
4. Payroll, Reimbursements & Expense Processing (Finance Scope)
• Process monthly salary payments based on approved inputs and coordinate deductions, reimbursements, advances, and full and final payments from a finance-processing perspective.
• Generate salary statements, payslips, Form 16 inputs, and e-TDS support data in coordination with CA/consultants.
• Process employee reimbursements and business expenses after verifying approvals, bills, and policy compliance.
• Maintain payroll, reimbursement, and expense records for accounting, audit, and statutory purposes.
• Coordinate with leadership/consultants for payroll compliance inputs, accounting support, and timely documentation.
5. Administration & Office Operations
• Maintain and update company records and files, both digital and physical.
• Manage procurement and availability of office supplies, assets, subscriptions, and recurring services.
• Coordinate with vendors and service providers for contracts, invoices, service quality, and timely payments.
• Oversee office upkeep, IT coordination, facility maintenance, travel/logistics support, and general administrative requirements.
• Track renewal of licenses, registrations, agreements, subscriptions, insurance, and AMC contracts.
• Support internal documentation, approval workflows, and operational trackers required for smooth office functioning.
Qualifications & Skills
Education:
• Bachelor's degree in Commerce, Finance, Accounting, or Business Administration.
• Additional certifications in Accounting, Taxation, GST/TDS, or Financial Reporting will be an advantage.
Experience:
• 2-5 years of relevant experience in finance, accounting, compliance support, and administration, preferably in a small or mid-sized company.
• Hands-on experience with accounting software such as Tally, Zoho Books, QuickBooks, or similar platforms.
• Working knowledge of MS Office/Google Workspace, especially Excel/Sheets.
Skills:
• Strong knowledge of bookkeeping, reconciliations, GST, TDS, accounts payable, accounts receivable, and payroll processing from a finance perspective.
• Ability to prepare accurate reports, maintain documentation, and coordinate with CA, CS, banks, vendors, and internal teams.
• Good understanding of office administration, vendor coordination, procurement, and record management.
• Excellent organizational, communication, follow-up, and multitasking skills.
• Ability to work independently, meet deadlines, and maintain confidentiality.
• High level of integrity, attention to detail, and ownership.
Why Join Us?
• Opportunity to own core finance and administration responsibilities in a growing company.
• Exposure to end-to-end accounting, compliance coordination, reporting support, vendor management, and office operations.
• Chance to grow into a Finance & Operations / Admin Manager role as the company scales.
👋 Ready to Join us soon?
If you are ready to take your integration and backend skills to the next level, we want to hear from you!
📥 How to apply: ris.hr@repalogic.com
Click on Apply to know more.