Job Title: Bookkeeper
Job Summary:
The Bookkeeper will keep a complete, accurate, and systematic set of records for all financial transactions carried out by the cooperative in a manner that will optimize the cooperative’s market share and savings, improve the cooperative’s efficiency, help achieve the cooperative’s mission and goals, and result in outstanding customer service.
Key Responsibilities:
The Bookkeeper’s responsibilities involve recordkeeping, office operations, communications, and other duties as assigned by management.
The Bookkeeper will maintain a positive attitude that promotes team work within the cooperative and a favorable image of the cooperative.
Recordkeeping
Recordkeeping involves preparing accounts receivable, accounts payable, and payroll; and maintaining patron stock records, the general ledger, and office records.
Prepare Accounts Receivable
· Prepare accounts receivable and send out monthly statements
· Prepare accounts receivable aging report monthly for the board
· Post accounts receivable daily
Maintain General Ledger
· Prepare, balance, and post daily reports
· Verify that accounts receivable and reports balance with the ledger
Maintain Office Records
· Reconcile cash receipts and prepare the bank deposit daily
· Maintain an accurate record of all product sales and purchases
· Maintain an accurate record of all cash and credit transactions
· Maintain accurate perpetual inventory records and assist in pricing and extending inventories
· Prepare and submit an accurate operating report by the due date
Office Operations
Office operations involves performing the office tasks necessary to maintain efficiency.
· Maintain sufficient inventories of sales tickets and office supplies
· Maintain office equipment and keep work area neat and clean
· Update office and bookkeeping procedures to achieve maximum efficiency
· Maintain daily a proper filing system of all patron purchases
Other Duties:
The Bookkeeper will uphold cooperative policies, perform other duties as assigned by management, and will enforce and uphold the cooperative’s credit policy.
Uphold cooperative policies:
- Uphold all cooperative policies
Uphold cooperative credit policies:
- Make credit terms known to all employees and customers
- Do not charge to customers on COD
- Do not extend credit to customers who have not been approved by the credit manager
- Keep all personal accounts current
Perform other duties as assigned by management:
- Perform duties as requested by management