Elance Learning
Website:
elancelearning.com
Job details:
Job Description – Facility & Administration Manager
Company: Elance Learning Providers Pvt. Ltd.
Department: Administration & Facilities
Reporting To: CEO / COO
Employment Type: Full-Time
Location: Kochi / Calicut / Kannur
Experience: 6–10 Years
Role Summary
The Facility & Administration Manager is responsible for ensuring smooth day-to-day
administrative and facility operations across campuses. The role oversees infrastructure,
vendor management, statutory compliance, asset management, security, housekeeping,
transport, and administrative support while ensuring a safe, efficient, and cost-effective
workplace.
Key Responsibilities
Manage day-to-day administration and facility operations across all campuses.
Ensure office infrastructure, utilities, security, housekeeping, transport, and
maintenance are effectively managed.
Develop preventive maintenance schedules and monitor execution.
Manage vendors, negotiate contracts, monitor SLAs, and optimize costs.
Oversee office assets, inventory, procurement, and AMC renewals.
Ensure statutory, safety, fire, and building compliance requirements are met.
Coordinate office expansion, renovations, and workspace planning.
Support employee events, meetings, and campus readiness.
Prepare monthly administration and facility MIS reports and budgets.
Drive process improvements and cost optimization initiatives.
Required Skills & Competencies
Facility & Office Administration
Vendor & Contract Management
Budgeting & Cost Control
Asset & Inventory Management
Statutory & Safety Compliance
Negotiation & Stakeholder Management
Problem Solving & Decision Making
MS Excel & MIS Reporting
Leadership & Team Management
Communication & Planning
Qualifications
Bachelor's Degree (Mandatory)
MBA / PG Diploma in Administration, Operations or Facilities Management (Preferred)
Experience
6–10 years of experience in Administration, Facilities, or Operations.
Experience in educational institutions, corporate offices, or multi-location operations
preferred.
Key Performance Indicators (KPIs)
Facility uptime and campus readiness
Vendor SLA compliance
Administration budget adherence
Procurement TAT
Asset audit accuracy
Statutory compliance (Zero major non-compliance)
Employee satisfaction with admin services
Cost savings through process improvements
Budget: 50KPM- 70KPM
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