Sphere Travelmedia & Exhibitions Pvt. Ltd.,
Website:
iitmindia.com
Job details:
Job SummaryThe Exhibition Production Executive is responsible for planning, coordinating, and executing all operational aspects of exhibitions, trade shows, and events. This role ensures seamless delivery of projects from concept to completion, managing vendors, logistics, timelines, and on-site execution.
Key Responsibilities1. Pre-Production Planning- Understand client requirements, event objectives, and design concepts
- Develop production plans, timelines, and budgets
- Coordinate with design, creative, and sales teams
- Source and finalize vendors (fabricators, printers, AV teams, logistics partners)
2. Vendor & Resource Management- Negotiate pricing and contracts with suppliers
- Manage fabrication, materials, and production schedules
- Ensure quality control of all deliverables
3. Operations & Logistics- Plan and manage transportation of materials and equipment
- Handle site permissions, compliance, and documentation
- Coordinate installation and dismantling schedules
- Manage inventory and storage of exhibition materials
4. On-Site Execution- Supervise booth setup and ensure alignment with designs
- Troubleshoot real-time issues during installation and event days
- Coordinate with venue authorities and stakeholders
- Ensure health & safety compliance on-site
5. Budget & Cost Control- Monitor expenses and maintain cost efficiency
- Track invoices, payments, and vendor billing
- Prepare cost reports and post-event analysis
6. Post-Event Activities- Oversee dismantling and return logistics
- Evaluate vendor performance and event success
- Prepare reports and documentation
Required Skills & Qualifications- Bachelor’s degree in Event Management, Operations, Marketing, or related field
- 2–5 years of experience in exhibition/event production or operations
- Strong project management and multitasking skills
- Excellent negotiation and vendor management abilities
- Knowledge of fabrication, materials, and booth construction
- Ability to work under tight deadlines and handle pressure
- Good communication and problem-solving skills
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