Website:
bits-pilani.ac.in
Job details:
Post / Job Title: Executive/ Senior Executive - Examination Operations
Job Type: Full Time
Reporting to: Senior Manager - Education Operations
No. of Positions: 1
Department: Education Operations
Location: Gurgaon (Sector 30)
Role Overview
The Executive/Senior Executive – Examination Operations is responsible for the smooth execution and administration of all examination-related activities across academic programs. This includes scheduling exams, coordinating with internal and external stakeholders, managing examination platforms, tracking student performance data, and ensuring compliance with academic guidelines.
Principal Accountabilities & Responsibilities
Examination Scheduling & Planning
- Prepare exam calendars in alignment with program structures and academic schedules.
- Coordinate with academic, IT teams, Examination Vendor and faculty for assessment planning.
- Finalize question paper submission timelines, marking schemes, and grading rubrics.
Examination Operations & Execution
- Administer online and offline assessments, ensuring operational readiness.
- Upload assessments, monitor exam session conduct, and handle real-time exam issues.
- Coordinate with platform teams for mock exams, proctoring setup, and post-exam processing.
- Plan, coordinate, and oversee the scheduling and execution of examinations in collaboration with designated vendors across all assigned locations.
Result Processing & Student Communication
- Track exam submissions, grading timelines, and publication of results.
- Ensure the accuracy of grade entry, data validation, and result archiving.
- Respond to student queries related to exams, results, and re-evaluations.
Compliance & Data Management
- Ensure examination policies are followed and proper documentation is maintained.
- Prepare reports for audit, academic review, and institutional compliance.
- Track academic integrity and escalate violations as needed.
Collaboration & Reporting
- Work with academic leadership, faculty, and platform support to ensure seamless assessment workflows.
- Maintain dashboards, MIS trackers, and examination logs.
- Contribute to process reviews and recommend improvements.
Skill and Ability Requirements
- Excellent organizational and scheduling skills.
- High attention to detail and accuracy in data management.
- Ability to work under pressure and manage multiple programs simultaneously.
- Effective communication skills and stakeholder coordination.
- Strong ability to align cross-functional teams for seamless execution.
Qualification
Qualification
- Graduate degree is required. A postgraduate qualification in operations, or administration is preferred.
Experience
- 5–7 years of experience.
- Experience in exam administration, student services, or academic operations. Exposure to online examination platforms and proctoring tools for higher education.
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