ASIAN FABRICX PRIVATE LIMITED
Website:
asianfab.com
Job details:
Company Secretary will support the Company Secretary and management in ensuring effective corporate secretarial, statutory and regulatory compliance under the Companies Act, 2013 and other applicable laws.
The role requires a hands-on professional who can independently manage routine secretarial compliances, MCA/ROC filings, Board and General Meeting documentation, statutory registers, resolutions, minutes and compliance tracking.
Key Responsibilities
1. Corporate Secretarial Compliance
- Ensure compliance with the Companies Act, 2013, applicable Rules and Secretarial Standards.
- Maintain and update statutory registers and records of the Company.
- Track statutory and secretarial compliance through a structured compliance calendar.
- Monitor changes in Companies Act, MCA notifications, rules and regulatory requirements.
- Assist in ensuring timely completion of all statutory and secretarial compliances.
- Support the Company Secretary in providing compliance updates to management.
2. MCA / ROC Compliance
- Prepare and coordinate timely filing of applicable MCA/ROC forms and returns.
- Support preparation and filing of annual returns and financial statement-related forms.
- Handle/coordinate filings such as AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, DPT-3, MSME-1, BEN-2 and other applicable forms.
- Maintain MCA master data and corporate records.
- Coordinate with external professionals, auditors and consultants for regulatory filings wherever required.
- Ensure proper documentation and preservation of filing acknowledgements.
3. Board & General Meetings
- Coordinate the complete secretarial process for:
- Board Meetings
- Committee Meetings, wherever applicable
- Annual General Meetings (AGM)
- Extraordinary General Meetings (EGM)
- Prepare notices, agenda, notes, resolutions and supporting documents.
- Assist in preparation and finalization of Board and General Meeting minutes.
- Maintain records of attendance, resolutions and statutory documentation.
- Track implementation of decisions taken at Board/General Meetings.
4. Statutory Registers & Corporate Records
Maintain and periodically update applicable:
- Register of Members
- Register of Directors & KMP
- Register of Directors' Shareholding
- Register of Related Party Transactions
- Register of Charges
- Register of Loans, Guarantees & Investments
- Register of Contracts and Arrangements
- Other statutory registers and records applicable to the Company
Ensure proper maintenance of corporate documents, resolutions, minutes and supporting records.
5. Corporate Governance & Compliance
- Support implementation of good corporate governance practices.
- Monitor related party transactions and required approvals/disclosures.
- Coordinate collection and maintenance of directors' disclosures and declarations.
- Assist with statutory and regulatory disclosures.
- Ensure proper documentation of corporate decisions and approvals.
- Support internal and external compliance audits.
6. Secretarial Audit & Annual Compliance
- Coordinate with Secretarial Auditors and other external professionals.
- Provide required information and documentation for secretarial audits.
- Track observations and ensure timely closure of compliance gaps.
- Assist in preparation of annual compliance documentation and reports.
- Maintain a compliance tracker with due dates, status and supporting evidence.
7. Legal & Regulatory Support
- Monitor relevant changes in:
- Companies Act
- MCA regulations
- SEBI regulations, wherever applicable
- FEMA/RBI requirements, wherever applicable
- Corporate governance requirements
- Coordinate with Legal, Finance, HR, Auditors and external consultants on matters having corporate secretarial implications.
- Assist management in interpreting and implementing regulatory requirements.
8. Documentation & MIS
- Maintain an updated Corporate Compliance Dashboard.
- Prepare periodic compliance status reports for management.
- Maintain a repository of:
- MCA filings
- Board minutes
- Resolutions
- Statutory registers
- Agreements and declarations
- Regulatory correspondence
- Ensure confidentiality and accuracy of corporate records.
Educational Qualification
Mandatory:
- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
Preferred:
- LLB / LLM
- Commerce / Finance background
- Additional qualification in Corporate Law / Compliance
Experience
- 1–4 years of relevant post-qualification experience.
- Experience in a manufacturing, corporate, listed/unlisted company or professional CS firm will be preferred.
- Candidates with strong hands-on MCA/ROC and corporate secretarial exposure will be given preference.
Required Technical Skills
Must Have
- Companies Act, 2013
- MCA / ROC Compliance
- Secretarial Standards
- Board Meeting Compliance
- AGM / EGM
- Minutes & Resolution Drafting
- Statutory Registers
- Annual Filings
- Corporate Governance
- Compliance Calendar
- Secretarial Documentation
Good to Have
- Secretarial Audit
- SEBI / LODR
- FEMA / RBI Compliance
- Related Party Transactions
- Share Transfer / Allotment
- Corporate Restructuring
- CSR Compliance
- Due Diligence
- NSE / BSE Compliance
- Experience with MCA21
Behavioral Competencies
- Strong attention to detail
- High level of integrity and confidentiality
- Strong documentation skills
- Analytical and compliance-oriented approach
- Good written and verbal communication
- Ability to manage multiple statutory deadlines
- Strong follow-up and coordination skills
- Ability to work with Senior Management, Finance, Legal and Auditors
- Proactive approach to identifying compliance risks
- Strong ownership and accountability
Ideal Candidate Profile
We are looking for a hands-on Company Secretary professional, rather than a purely advisory candidate.
The ideal candidate should be able to independently handle routine MCA/ROC filings, statutory registers, Board/AGM documentation, minutes, resolutions and compliance tracking, while supporting the Company Secretary and management on broader corporate governance matters.
Preferred background: Qualified CS with 1–4 years of experience and practical exposure to Companies Act, MCA/ROC, Board Meetings, AGM/EGM and Secretarial Compliance.
Key Search Keywords
Company Secretary | Associate Company Secretary | Assistant Company Secretary | Qualified CS | ACS | ICSI | Companies Act 2013 | MCA | ROC | MCA Filing | Secretarial Compliance | Board Meetings | AGM | EGM | Secretarial Audit | Corporate Governance | Statutory Registers | Board Resolutions | Minutes | MGT-7 | AOC-4 | DIR-12 | PAS-3 | DPT-3 | MSME-1 | BEN-2
Click on Apply to know more.
