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Executive Secretary - Leading Architect Firm - Nungambakkam
- Company:* Leading Architecture & Interior Design Firm
- Location:* Nungambakkam, Chennai
- Experience:* 5 – 10 Years
- Salary:* ₹40,000 – ₹50,000 per month
- Employment Type:* Full-time | Office Based
- Work Timing:* Monday to Saturday, 9:30 AM – 6:30 PM
*Job Summary*
Hiring a confident and detail-oriented *Executive Secretary* to support the Managing Director of our award-winning architecture firm. Role involves managing MD’s office, client communications, project documentation, and ensuring smooth day-to-day operations.
*Key Responsibilities*
- *MD Office Management*: Manage MD’s calendar, appointments, travel, meetings with clients, consultants, and vendors
- *Communication*: Handle calls, emails, and correspondence on behalf of MD. Draft professional letters, proposals, and minutes of meeting
- *Client Coordination*: Act as first point of contact for key clients, architects, and PMC firms. Schedule site meetings and design presentations
- *Documentation*: Maintain confidential files, project contracts, client agreements, tender documents, and drawing registers
- *Project Admin Support*: Coordinate with design team for deliverable timelines, follow up on approvals, and track project status for MD review
- *Meetings & Events*: Organize internal reviews, client presentations, site visits, and company events. Record MOM and track action items
- *Office Admin*: Oversee front office, couriers, vendor bills, and general administration in coordination with HR/Admin
- *Confidentiality*: Handle sensitive business information, fee proposals, and HR matters with utmost discretion
*Required Skills & Qualifications*
- *Education*: Any Graduate / Post Graduate. Secretarial Practice or Office Admin diploma is a plus
- *Experience*: 5-10 years as Executive Secretary / EA to CEO/MD. Prior experience with Architects, Builders, or Interior Design firms preferred
- *Technical*: Excellent MS Office – Word, Excel, PowerPoint, Outlook. Knowledge of Zoho/Tally for basic billing is an advantage
- *Skills*: Impeccable English communication, professional email writing, multitasking, time management
- *Personality*: Well-groomed, presentable, proactive, and strong interpersonal skills to deal with HNI clients
- *Other*: Should be comfortable working in a fast-paced creative environment. Located near Nungambakkam preferred
*What We Offer*
- Work directly with the MD of a renowned Chennai-based architecture firm
- Exposure to luxury residential, commercial, and hospitality projects
- Professional work environment in the heart of Nungambakkam
- Fixed CTC ₹40k–50k + Annual Bonus + Leave Benefits
Work Location: Nungambakkam
Immediate joiners are preferred.
For more details contact us at 9176033506/9791033506.
Skills: documentation,communication,architecture,project,architects,design,interior design,office,events,skills
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