Empire Light and Sound
Website:
empirelightsound.in
Job details:
We're hiring.
Founders' Operations Associate
Mumbai | Full Time |
Empire: The Living Company is looking for someone who enjoys bringing order to chaos.
This role isn't about managing a reception desk or handling routine administration. It's about becoming the operational backbone for two founders running a fast growing design and technology business.
Every day is different. One moment you could be coordinating meetings, the next you're booking international travel, following up with vendors, organising documents, preparing meeting notes, scheduling personal appointments, or making sure every commitment made during a meeting actually gets completed.
Your job is simple.
Help us stop thinking about the small things so we can focus on building the business.
Some of the responsibilities include:
• Managing calendars and scheduling meetings
• Booking domestic and international travel
• Coordinating restaurant reservations and appointments
• Handling personal errands and founder support
• Office administration
• Following up with vendors and clients
• Chasing outstanding actions and ensuring nothing slips through the cracks
• Organising digital files and Google Drive
• Maintaining clean documentation
• Taking meeting minutes and tracking action items
• Managing WhatsApp follow ups
• Coordinating recruitment paperwork and HR administration
• Ordering office supplies
• Planning internal events and logistics
We're probably a good fit if your instinct is to say:
"I've already done it."
"I've followed up."
"I've made a checklist."
"I've attached three options."
"I noticed this wasn't completed."
"I've already spoken to them."
We're probably not the right fit if you:
• Wait to be told what to do
• Need constant reminders
• Forget commitments
• Dislike following up with people
• Prefer repetitive work over solving new problems
• Say "I thought..." instead of asking questions
Requirements:
• 3 to 7 years of experience in an administrative, executive assistant or operations role
• Excellent spoken and written English
• Exceptional organisational skills
• High attention to detail
• Comfortable handling confidential information
• Strong follow through
• Proficient with Google Workspace, Microsoft Excel, Microsoft Word, Canva, WhatsApp and ChatGPT
• Based in Mumbai and available to work from our office in Fort
After six months in this role, success looks like this:
• Meetings are scheduled without us thinking about them.
• Every follow up happens automatically.
• Every meeting has clear notes and action items.
• Every commitment is tracked until it's completed.
• Paperwork is organised.
• We spend our time designing, building relationships and growing the business instead of remembering what needs to be done next.
If this sounds like the kind of role you would genuinely enjoy, we'd love to hear from you.
Click on Apply to know more.