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Job details:
Job Title: Executive Assistant to Managing Director (EA to MD)
Location: Vile Parle West Mumbai
Employment Type: Full-Time
Experience Required: Minimum 6 Months
Job Summary
We are seeking a proactive, organized, and detail-oriented Executive Assistant to provide administrative and coordination support to the Managing Director. The ideal candidate should possess excellent communication skills, strong follow-up abilities, and the capability to manage multiple tasks efficiently while maintaining confidentiality.
Key Responsibilities
- Manage the Managing Director’s calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and maintain meeting minutes (MOM).
- Handle professional correspondence, emails, and communication on behalf of the MD.
- Follow up with departments and stakeholders on key tasks, deadlines, and action items.
- Prepare reports, presentations, spreadsheets, and business documents.
- Organize travel arrangements, accommodation, and event coordination when required.
- Maintain confidential records, files, and important documentation.
- Act as a liaison between the MD and internal/external stakeholders.
- Assist in day-to-day administrative and operational activities.
Required Skills
- Strong communication skills in English (written and verbal).
- Excellent organizational and time-management abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Strong coordination and follow-up skills.
- Ability to handle confidential information with discretion.
- Multitasking and problem-solving capabilities.
Eligibility Criteria
- Graduate or Postgraduate in Business Administration, Management, Commerce, or related field.
- Minimum 6 months of experience in Executive Assistant, Personal Assistant, Administration, Coordination, or a similar role.
- Fresh MBA graduates with relevant internship experience may also apply.
Preferred Qualities
- Professional attitude and presentation skills.
- High attention to detail.
- Ability to work in a fast-paced environment.
- Strong interpersonal and stakeholder-management skills.
Salary: upto 25,000 per month
Joining: Immediate / As per notice period
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