Website:
alphaspec.in
Job details:
If you are highly organised, discreet, proactive and confident in handling senior stakeholders, we'd love to hear from you!
Location: navi Mumbai | Experience: 10–15 Years
Are you an experienced
Executive Assistant / Executive Office professional who thrives in a fast-paced, high-trust environment and enjoys working closely with senior leadership?
We are looking for a
Senior Executive Assistant to support a Joint Managing Director (JMD) and become a trusted partner in managing the executive office.
Key Responsibilities
- Manage the JMD's complex calendar, meetings, appointments and priorities
- Coordinate domestic and international travel, visas, accommodation and itineraries
- Prepare meeting briefs, agendas, presentations, MIS, notes and correspondence
- Track decisions, commitments, action items and follow-ups to closure
- Coordinate with CXOs, senior management, promoters, business partners, consultants and external stakeholders
- Manage leadership meetings, conferences, events and VIP engagements
- Handle confidential business, personal and family-related information with complete discretion
- Coordinate with Finance, HR, Administration and other functions
- Support special projects and assignments entrusted by the JMD
- Manage executive expenses, documentation and reimbursements
- Provide select personal/family-office support wherever required
What We're Looking For
- 10–15 years of experience as an EA supporting CXOs, MDs, JMDs, Promoters, Partners, UHNI/Family Office Principals or similar senior leadership
- Excellent English communication – written and verbal
- Strong executive presence, maturity and professional etiquette
- Excellent calendar, travel, meeting and stakeholder management skills
- Strong follow-up, coordination and execution abilities
- Ability to anticipate requirements and work independently with minimal supervision
- High level of confidentiality, discretion and sound judgment
- Strong MS Office skills, particularly Excel, PowerPoint and Word
- Experience in a promoter office, family office, investment firm, consulting/professional services environment or large corporate will be an advantage
🌟 Why This Role?
This is
not a conventional secretarial role. The position offers an opportunity to work closely with senior leadership as a
trusted executive partner, managing priorities, stakeholders, critical information and high-impact engagements.
Skills: fluecy in english language,ms office,executive assistant,client confidentiality,calender management,prmoters office,senior stakeholder management,family office
Click on Apply to know more.