Website:
deskexpansion.co.za
Job details:
Hiring Executive Assistant to CEO in Zirakpur - Punjab
Job Title: Executive Assistant to CEO – Strategy, Systems & Fulfilment
Location: Zirakpur Office (Full-time, Onsite)
Employment Type: Full-time
Reporting To: CEO
Work Schedule - Mon to Fri(10am to 6pm)
Salary -50k - 90k per month
We are seeking an Executive Assistant who will work directly with the CEO to support strategic initiatives, communication, documentation, system development, and execution. This role is ideal for someone who enjoys learning, organising, creating systems, and transforming ideas into practical action. No prior knowledge of 7SFS is required. Full training will be provided. However, a willingness to learn and become proficient in the 7 Steps Fulfilment System (7SFS) is essential.
Key Responsibilities
Executive & Administrative Support
1.Manage the CEO's email inbox and communication flow.
2.Schedule meetings, appointments, and follow-ups.
3.Prepare meeting agendas and maintain action registers.
4.Record meeting notes and communicate action items to stakeholders.
Communication & Coordination
1.Communicate with clients, suppliers, partners, and stakeholders on behalf of the CEO.
2.Coordinate with leadership team members including CMO, CTO, Team Leaders, and other
key stakeholders.
3.Follow up on projects, decisions, and commitments to ensure execution.
Documentation & Knowledge Management
1.Document frameworks, concepts, and systems developed by the CEO.
2.Convert discussions and ideas into structured documents.
3.Create SOPs, workflows, checklists, templates, and training materials using the 7SFS
framework.
4.Organise and maintain knowledge libraries, meeting records, and business documentation.
Research & Strategic Support
1.Conduct research and compile information to support decision-making.
2.Prepare reports, summaries, presentations, and briefing notes.
3.Assist with planning and coordination of strategic projects.
4.Support the implementation of new initiatives across the organisation.
Relationship & Information Management
1.Maintain organised records of key contacts, clients, suppliers, and stakeholders.
2.Help manage information and communication across the CEO's professional and personal
network.
3.Ensure important information is captured, organised, and easily accessible.
Continuous Improvement
1.Identify opportunities to improve systems, communication, and workflows.
2.Recommend better ways of organising information and executing projects.
3.Participate actively in brainstorming sessions and strategic discussions.
Ideal Candidate Profile -Essential Qualities
1.Excellent written and verbal communication skills.
2.Strong organisational and documentation abilities.
3.High attention to detail.
4.Ability to manage multiple priorities simultaneously.
5.Comfortable working with confidential information.
6.Strong follow-through and accountability.
7.Positive, welcoming, and solution-oriented attitude.
Desired Traits
1.Curious and eager to learn.
2.Open-minded and receptive to new ideas.
3.Comfortable challenging assumptions respectfully.
4.Able to think independently rather than simply follow instructions.
5.Enjoys turning ideas into systems and processes.
6.Passionate about personal growth and continuous improvement.
Technical Skills
1.Google Workspace (Docs, Sheets, Calendar, Gmail)
2.Project Management tools (Asana preferred)
3.AI tools such as ChatGPT and related productivity platforms
4.Strong note-taking and documentation skills
Growth Opportunity
1.This role offers a unique opportunity to work directly with the CEO and gain exposure to:
Business Strategy
2.Leadership
3.Systems Development
4.Client Management
5.Personal Development Coaching
6.The 7 Steps Fulfilment System (7SFS)
7.The successful candidate will play a key role in helping build systems, teams, and initiatives that
contribute to our mission of helping people achieve financial freedom and live a fulfilled life.
Apply If You Are
1.Organised but not rigid.
2.A thinker, not just a task-doer.
3.Comfortable with change and continuous learning.
4.Excited by systems, frameworks, and personal growth.
5Looking for a long-term role with meaningful impact.
Click on Apply to know more.