PINKVILLA
Website:
pinkvilla.com
Job details:
Position - EA to CEO & COO
Location - Mumbai (Andheri West)
Mode of Working[ - WFO
Role Overview
We are looking for a highly organised and proactive Executive Assistant to CEO & COO who will provide high-level administrative and operational support. The role requires excellent communication, coordination, time-management, and the ability to handle confidential information with discretion.
Key Responsibilities
- Manage the CXO’s calendar, meetings, appointments, and schedules.
- Coordinate internal and external meetings, including preparing agendas and follow-ups.
- Handle emails, calls, correspondence, and day-to-day communication on behalf of the CXO when required.
- Prepare presentations, reports, documents, and meeting notes.
- Track key action items and ensure timely follow-up with relevant stakeholders.
- Coordinate with internal teams and external partners on behalf of the CXO.
- Assist with travel planning, itineraries, and other logistics.
- Maintain confidentiality of sensitive business and personal information.
- Support the CXO with special projects and ad-hoc requirements.
- Help ensure smooth day-to-day functioning of the CXO’s office.
Requirements
- 3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role.
- Excellent verbal and written communication skills.
- Strong organisational and time-management abilities.
- Proficiency in MS Office / Google Workspace.
- Ability to multitask and work in a fast-paced environment.
- Strong attention to detail and follow-through.
- High level of professionalism, discretion, and confidentiality.
- Ability to interact confidently with senior leadership and external stakeholders.
Preferred Skills
- Strong coordination and stakeholder-management skills.
- Good problem-solving and decision-making abilities.
- Proactive approach with the ability to anticipate requirements.
- Comfortable handling multiple priorities and last-minute changes.
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