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Job details:
Job Description – Executive Assistant – Operations
Designation: Executive Assistant – Operations
Department: Operations (Central Management Unit)
Reporting To: Operations Manager
Location: Gurugram, Haryana
Work Schedule: Monday to Friday (5 Days Work from Office – Mandatory)
Role Summary
The Executive Assistant – Operations will provide executive, operational, and cross-functional support to the Operations Manager by coordinating projects, business operations, reporting, ERP (Odoo), sales coordination, import & export documentation, legal documentation, and communication across departments and international teams.
Key Responsibilities
- Provide executive support, calendar management, meeting coordination, and confidential documentation.
- Coordinate cross-functional activities across Operations, Sales, Finance, Marketing, Production, IT, Logistics, and international teams.
- Track projects, action items, and business deliverables.
- Prepare Minutes of Meetings (MoMs), MIS, dashboards, presentations, and management reports.
- Monitor and coordinate activities through Odoo ERP and Magento.
- Prepare sales reports, business summaries, and operational analysis.
- Coordinate import/export documentation and shipment tracking.
- Support legal documentation, trademark coordination, and compliance activities.
- Drive process improvements and ensure timely follow-up on business priorities.
Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, Operations, or a related field.
- 2–5 years of experience in Executive Assistance, Operations, Project Coordination, Business Operations, or a similar role.
- Experience working in a cross-functional corporate environment is preferred.
Technical Skills
- Microsoft Excel, Word, PowerPoint, Outlook.
- ERP experience (Odoo preferred).
- Magento or similar ERP/e-commerce platform is an added advantage.
- Strong reporting, MIS, and documentation skills.
Key Competencies
- Excellent communication and stakeholder management.
- Strong organizational and multitasking skills.
- High level of confidentiality and ownership.
- Analytical and problem-solving ability.
- Ability to manage multiple priorities and deadlines.
Working Conditions
- Gurugram (Work from Office – 5 Days Mandatory)
- Coordination with international teams across different time zones.
- Occasional domestic/international travel based on business requirements.
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