IAssess Consultants LLP
Website:
iassess.in
Job details:
Job Location- Mahape
The Executive Assistant to the HOD provides high-level administrative, commercial, and legal coordination support to the Department Head. The role involves managing documentation, contracts, legal correspondence, compliance tracking, meeting coordination, and inter-departmental follow-ups. This position requires confidentiality, strong legal understanding, structured reporting, and proactive support to ensure smooth departmental functioning and compliance adherence.
🎓
Education & Skills
- Graduate / Postgraduate (Law, Commerce, Management preferred)
- 2 years of experience as Executive Assistant or Legal/Commercial Coordinator
- Basic to intermediate knowledge of contracts, legal documentation, and compliance
- Strong drafting skills (emails, notices, MOMs, agreements)
- Proficient in Excel, Word, PowerPoint, emails
- High discretion, attention to detail, and strong follow-up discipline
🔧
Key Responsibilities
🧩
Executive & Administrative Support
- Manage calendar, meetings, and appointments for the HOD
- Prepare agendas, Minutes of Meetings (MOM), and action trackers
- Draft official emails, letters, and internal communications
- Coordinate inter-departmental follow-ups on behalf of the HOD
- Maintain confidentiality of sensitive management and legal information
⚖️
Legal & Compliance Coordination
- Assist in drafting, reviewing, and maintaining contracts, agreements, and MOUs
- Coordinate with external legal counsel for notices, replies, and case updates
- Maintain tracker for legal cases, notices, agreements, and compliance deadlines
- Ensure timely circulation and execution of approved legal documents
- Support HOD in compliance-related documentation and audits
📁
Documentation & Records Management
- Maintain structured digital and physical filing of legal and commercial documents
- Track contract validity, renewals, amendments, and approvals
- Ensure version control and accurate naming of documents
- Maintain dashboards and trackers for management review
- Assist in preparing reports and presentations for senior management
👥
Stakeholder & Coordination Support
- Liaise with HR, Finance, Operations, and Commercial teams for data and approvals
- Coordinate with clients, vendors, and consultants as instructed by HOD
- Support in portal uploads, statutory submissions, or client documentation
- Escalate delays, risks, or non-compliance issues to HOD promptly
Skills: documentation,executive assistant,commercial,compliance,calneder management,legal,administrative,administrative support
Click on Apply to know more.