Intellgus
Website:
intellgus.com
Job details:
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Location: Indore (On-site) 👥 Reporting to: Founders
Shift time:- 2pm-11 pm
🚀 Role Overview
We’re looking for a high-caliber Executive Assistant / PA who can work directly with the Founders and help turn ideas into execution. This role goes beyond scheduling—it’s about clarity, structure, follow-ups, and proactive ownership.
You’ll play a critical role in protecting the Founders’ time, keeping priorities on track, and ensuring the team always has clear direction.
🧠What You’ll Do
✔ Attend internal & client meetings and prepare clear MOMs within 24 hours ✔ Convert decisions into trackable tasks in Notion
✔ Maintain decision logs, follow-up trackers & weekly priority dashboards
✔ Own and optimize the CEO’s Notion workspace (dashboards, SOPs, templates)
✔ Manage Google Calendar with time-blocking & smart scheduling (US time zones included)
✔ Prepare polished Docs, Sheets & Slides for leadership & client meetings
✔ Send professional follow-ups and ensure commitments are closed on time
✔ Act as a communication bridge between Founders, team & external stakeholders
Support travel planning, logistics & select personal tasks linked to productivity
🎯 Who Should Apply
✅ 2–5 years’ experience as Executive Assistant / PA / Ops Coordinator / Jr. Chief of Staff
✅ Excellent written & verbal English communication ✅ Strong hands-on experience with Notion (databases, templates, relations)
✅ Solid command over Google Workspace (Docs, Sheets, Drive, Calendar)
✅ Highly organized, detail-oriented & proactive
✅ Comfortable working with international clients & leadership
✅ Trustworthy, discreet, and confident handling sensitive information
🌟 Nice to Have
âž• Experience with IT, accounting, finance, or outsourcing firms
âž• Basic understanding of project management (Kanban, reporting, deadlines)
âž• Willingness to occasionally overlap with US time zones
Click on Apply to know more.