Promact
Website:
promactinfo.com
Job details:
Job Title: Executive Assistant (EA) to CEO
Work Location: Vadodara
Experience: 1+Years
Role and Responsibilities:
· Manage day-to-day coordination and operational support for the CEO
· Handle professional and selective personal coordination tasks for the CEO
· Manage schedules, meetings, appointments, reminders, and follow-ups
· Coordinate communication between CEO and internal teams
· Ensure timely execution and closure of tasks assigned by the CEO
· Maintain trackers, dashboards, and status updates for operational activities
· Coordinate leave management, attendance tracking, and team availability records
· Draft professional emails, reminders, and internal communication
· Prepare MOMs (Minutes of Meeting) and follow up on action items
· Coordinate administrative activities, travel arrangements, and operational requirements
· Maintain confidentiality and professionalism while handling sensitive information
· Ensure smooth communication and coordination across departments
· Escalate delays, blockers, or operational concerns to the CEO when required
Skills:
Technical Skills - must have
· Experience in coordination, executive support, administration, or operations management
· Experience handling schedules, follow-ups, and task tracking
· Proficiency in Google Workspace / Microsoft Office
· Experience maintaining reports, trackers, and documentation
Technical Skills - Should have
· Experience supporting senior leadership or Founder’s Office
· Experience in meeting coordination and MOM preparation
· Familiarity with leave management and attendance coordination
Technical Skills - Good to have:
· Experience with project management or task management tools
· Exposure to operational reporting and dashboard management
· Experience handling travel coordination and vendor communication
Non-Technical Skills:
· Excellent communication and articulation skills
· Strong ownership and execution mindset
· High level of professionalism and confidentiality
· Strong organizational and multitasking ability
· Proactive follow-up and coordination skills
· Detail-oriented and disciplined work approach
· Calm and solution-oriented mindset under pressure
Qualifications:
· Bachelor’s degree in any field (Business management Preferred)
1+ years of experience in Executive Assistant, Coordination, Administration, or Operations-related roles preferred
Click on Apply to know more.