Executive Assistant (EA)

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Job details:
Job Title: Executive Assistant (EA) / Project Coordinator

Experience: 1–3 Years

Employment Type: Full-time

Location: Vadodara

Job Summary

We are looking for a proactive and organized Executive Assistant (EA) to support daily business operations, communication, and coordination activities. The ideal candidate should have excellent communication skills, strong attention to detail, and the ability to manage emails, meetings, and project coordination tasks efficiently.

Key Responsibilities

• Manage and coordinate email communication with internal teams and external stakeholders
• Schedule and organize meetings, calls, and calendar management
• Act as a point of coordination between different teams and departments
• Assist in project coordination and tracking progress
• Prepare meeting agendas, MOM (Minutes of Meeting), and follow-ups
• Handle documentation, reports, and data management
• Ensure timely follow-ups on tasks and deadlines
• Support leadership in day-to-day operational activities
  
  

Required Skills

• Strong verbal and written communication skills
• Good email drafting and coordination skills
• Ability to manage multiple tasks and priorities
• Proficiency in MS Office / Google Workspace
• Good organizational and time management skills
• Basic understanding of project coordination / operations
  
  

Good to Have

• Experience in Executive Assistant / Coordinator role
• Familiarity with tools like Google Calendar, Outlook, Zoom, MS Teams
• Exposure to CRM tools or project management tools (Asana, Trello, etc.)
• Experience in client handling or stakeholder coordination
  
  

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