Beep App
Website:
eventbeep.com
Job details:
We are looking for a highly organized and proactive Executive Assistant to support the Director in managing business operations, coordination, administration, reporting, and communication across departments. The ideal candidate should be detail-oriented, possess strong multitasking abilities, and be comfortable handling confidential information and business coordination activities.
Key Responsibilities
Executive & Business Support
Coordinate with various business teams on behalf of the Director
Track business progress and follow up on key deliverables
Assist in ongoing business development and new business initiatives
Support the Director in day-to-day operational activities
Communication & Coordination
Manage emails, correspondence, and communication on behalf of the Director
Prepare agendas, MOMs (Minutes of Meetings), and follow-up trackers
Coordinate meetings with clients, internal stakeholders, and leadership teams
Handle guest relations and visitor coordination
MIS & Reporting
Compile MIS reports and prepare summaries for management review
Highlight key business insights and critical updates
Maintain organized documentation and confidential records
Administration & HR Coordination
Manage administrative activities including attendance records, housekeeping, pantry coordination, and office support
Maintain soft and hard copies of important files and documents
Source and shortlist candidates from job portals and social media platforms
Coordinate interviews, reference checks, offer letters, onboarding, and exit formalities
Approval & Process Coordination
Coordinate staff voucher approvals across branches
Ensure smooth follow-up and closure of assigned tasks and approvals
Requirements
Bachelor’s degree in BBA / MBA (Finance preferred)
3–5 years of experience in Executive Assistant, Administration, Business Coordination, or similar roles
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Proficiency in MS Office (Excel, Word, PowerPoint)
Ability to maintain confidentiality and work in a fast-paced environment
Strong follow-up and coordination skills
Preferred Skills
Exposure to HR coordination and recruitment processes
Analytical mindset with good reporting skills
Professional attitude and problem-solving ability
If you are someone who enjoys managing multiple responsibilities, coordinating with leadership teams, and contributing to business operations, we’d love to hear from you.
Click on Apply to know more.