Website:
conciero.co
Job details:
Company Description
Conciero is a global brand specializing in premium concierge and virtual assistant services, revolutionizing how individuals, startups, and businesses manage their personal and professional tasks. With expertise spanning executive support, business operations, and lifestyle management, we empower clients to delegate responsibilities with trust and ease. Leveraging a combination of human expertise and technology, our team ensures tasks are executed efficiently and securely, from scheduling and research to specialized business activities. Catering to a diverse clientele, we deliver exceptional service with a focus on reliability, precision, and discretion. At Conciero, our goal is to create seamless experiences that allow clients to focus on what truly matters.
Role Overview
This is a high-impact, full-time remote role designed for a strategic partner who acts as the primary "force multiplier" for the Founder. You will bridge the gap between leadership vision and operational execution. This is not a marketing role; it is an execution-heavy position focused on systems, communication, and project management.
Detailed Key Responsibilities
1. Executive Assistance & Strategic Support
Calendar & Time Mastery: Manage complex, multi-time-zone calendars. You aren't just booking meetings; you are optimizing the Founder's time to ensure they focus only on high-leverage tasks.
The Communication Bridge: Act as the primary filter and point of contact for internal teams and global stakeholders. You will draft high-stakes executive correspondence and ensure professional etiquette is maintained.
Briefing & Documentation: Prepare pre-meeting briefs, take technical meeting minutes, and transform them into actionable trackers with clear deadlines.
2. Founder’s Office & Operational Support
Special Projects: Lead and own "Founders Office" initiatives this could range from researching a new market entry to managing the hiring pipeline for a new department.
Systems & SOP Architecture: Build and maintain the "Company Brain." You will create and update Standard Operating Procedures (SOPs), dashboards, and workflows in Notion, Sheets, or ClickUp.
Data-Driven Decision Support: Perform deep-dive research (competitive or operational) and provide summarized, data-backed recommendations to the Founder.
KPI Tracking: Monitor team performance and ensure every project has a clear status update and is moving toward closure without micromanagement.
3. Digital Execution & Technical Automation
AI-First Workflow: Utilize AI tools and automation platforms (Zapier, Make, native CRM tools) to remove manual bottlenecks in client onboarding and internal reporting.
Platform Management: Oversee execution across digital platforms—scheduling content on Pinterest, managing Facebook Pages, and setting up events on Eventbrite.
Operational Emailing: Draft and schedule marketing and operational sequences, ensuring 100% accuracy in links, timing, and brand voice.
What Makes You a Fit
The "Operator" Mindset: You have 3+ years of experience (ideally as an EA, Chief of Staff, or Founders Office Associate) and prefer "doing" over "delegating."
Bilingual Precision: Your written and verbal English is flawless. You can confidently navigate conversations with clients in New York, London, or Dubai.
Technical Savvy: You are AI-fluent. You don't just know ChatGPT exists; you use it and other tools (Notion, GHL, Zapier) to work 3x faster than a traditional assistant.
Extreme Proactivity: You don't wait for a "To-Do" list. You anticipate the Founder's needs, flag risks before they become problems, and bring solutions, not just questions.
Resilience & Availability: You thrive in high-pressure environments and are fully committed to the New York (EST) Night Shift. You understand that consistency in this time zone is vital for global success.
Why Join Conciero
Direct Leadership Access: You will work side-by-side with global founders, gaining an "MBA-level" view of how a global agency scales.
Modern Work Environment: We operate in a hybrid VA + Concierge + AI-first ecosystem. You will stay at the cutting edge of productivity tech.
Global Exposure: Handle premium international clients and build systems that power a world-class concierge agency.
How to apply
Please complete the official application form at the link below. Applications without a completed form will not be considered.
👉 Direct Application Link: Apply via Google Form Here
Click on Apply to know more.