Warehouse By Mudita
Website:
warehousebymudita.com
Job details:
Company Description
Founded in 2016 by Mudita Jaipuria, Warehouse By Mudita is a pioneering force in the retail industry, focused on making designer wear accessible for everyday fashion enthusiasts. The company brings the elegance of runway fashion into reality, collaborating with renowned designers including Shantanu & Nikhil, Tarun Tahiliani, and Anita Dongre, among others. Operating across India, Warehouse By Mudita curates a year-round calendar of fashion events and exhibitions, redefining retail and fashion accessibility. Through innovation, style, and inclusivity, Warehouse By Mudita creates a vibrant experience for a diverse audience. Join us to be part of an inspiring mission to democratize designer fashion.
Job Title: Executive Assistant to Managing Director (MD)
Location: Okhla Phase 2
Experience Required: 3–6 years (preferably supporting senior leadership/CXO level)
Job Summary:
We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and strategic support to the Managing Director. The EA will act as a strategic partner, and trusted aide, ensuring the smooth day-to-day functioning of the MD’s office, managing schedules, communications, and critical projects.
Key Responsibilities:
1. Calendar & Schedule Management:
- Manage MD’s calendar, appointments, internal/external meetings, and travel plans.
- Ensure prioritization and time optimization by filtering unnecessary meetings.
- Anticipate needs and plan ahead for all upcoming engagements.
2. Communication & Coordination:
- Serve as the first point of contact for internal and external communications to/from the MD’s office.
- Draft emails, reports, presentations, and other documents with discretion and accuracy.
- Coordinate between departments and stakeholders on behalf of the MD.
3. Travel & Logistics:
- Manage all travel arrangements: flights, accommodation, local transportation, and itinerary planning (domestic and international).
- Prepare travel expense reports and ensure timely reimbursement.
4. Confidential & Administrative Tasks:
- Handle confidential information with absolute discretion.
- Maintain and organize important documents, reports, and records.
- Attend meetings, take minutes, and follow up on action points.
5. Strategic Assistance:
- Assist in project coordination, planning, and execution as directed by the MD.
- Monitor progress on key decisions and ensure timely follow-up.
- Conduct research and compile briefing materials or market intelligence as required.
6. External Relations & Representation:
- Liaise with high-profile clients, partners, and vendors on behalf of the MD.
- Coordinate external events, board meetings, and client visits.
7. Office & Team Support:
- Coordinate with other department heads and executives for company initiatives.
- Support in HR and administrative oversight if delegated by the MD.
Key Skills Required:
- Excellent spoken and written English
- Strong interpersonal and relationship-building skills
- Time and priority management
- High level of confidentiality and professionalism
- Proficiency in MS Office (Excel, Word, PowerPoint), Google Suite, and calendar tools
- Strong multitasking and problem-solving ability
- Attention to detail and ability to work under pressure
Qualifications:
- Graduate/Postgraduate in Business Administration, Communication, or similar field
- Prior experience as Executive Assistant, Secretary to MD/CEO, or Personal Assistant
Reporting To: Managing Director
Click on Apply to know more.