Executive Assistant

Website: universalhrsolutions.in
Job details:

We Are Hiring An Executive Assistant to the Managing Director (MD)

Role Overview:

We are looking for a highly dependable and proactive Executive Assistant to support the Managing Director in a fast-paced apparel manufacturing business. This is not a conventional administrative role—the position demands ownership, sharp follow-up, and execution excellence. The ideal candidate will act as the MD’s right hand, ensuring smooth coordination across

departments such as production, merchandising, sourcing, and sales.

Experience:

1- 03-05 Years As An Executive/ Assistant Secretary/ Office Coordinator.

2- Experience in Manufacturing, Apparel, or Fast-paced operations preferred.

Qualification:

Graduate (Secretarial/ Commerce/ Management preferred) or Any Graduation.

Salary:

Rs.25,000/- To Rs.35,000/- Per Month.

Key Responsibilities:

1- Calendar & Task Management:

● Manage MD’s daily schedule, meetings, and priorities

● Ensure strict adherence to timelines and commitments

● Prepare daily/weekly task trackers and updates

2- Follow-ups & Execution (Critical Role):

● Drive follow-ups across departments (production, sampling, dispatch, accounts)

● Track pending tasks and ensure closure without constant supervision

● Maintain dashboards for key business activities

3- Coordination & Communication:

● Act as a bridge between MD and internal teams

● Coordinate with vendors, clients, and partners when required

● Draft emails, reports, and internal communication

4- Business Support:

● Assist in reviewing production reports, order status, and costing sheets

● Support in data compilation for decision-making

● Maintain organized records of key documents

5- Personal Assistance:

● Handle personal tasks of the MD when required

● Manage travel plans, appointments, and miscellaneous coordination

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Skill Set Required:

1- Must-Have:

● Excellent follow-up skills (non-negotiable)

● Strong sense of ownership and accountability

● High attention to detail

2- Technical Skills:

● Proficiency in MS Excel, Word, and Email communication

● Ability to manage trackers, reports, and data efficiently

3- Communication:

● Good command of English (written & verbal)

● Clear, concise, and professional communication style

4- Additional Advantage:

● Shorthand or fast note-taking ability

● Experience in ERP systems (e.g., ERPNext, SAP, etc.)

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Personal Attributes Required:

● Highly organized and disciplined

● Trustworthy and discreet

● Stable career track (not frequent job changes)

● Ability to handle pressure and multitask

● Proactive problem solver

Location:

Kalyan City - Thane District

Send Resume To:

universalhrsolutions24@gmail.com

Call: 8369327922

Regards

Universal HR Solutions

www.universalhrsolutions.in

Click on Apply to know more.