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Executive Assistant | Fully Remote | Full-Time
Our Mission
To change how organizations work.
Trao is an AI R&D lab for mid-market and enterprise companies. We research, design, build, and deploy software and AI systems.
We've delivered work across industries, including:
- Large banks such as CommBank (one of Australia's largest banks)
- The UK Government
- US-based family offices
- Numerous VC-backed startups
Behind the scenes is a small team obsessed with precision, speed, and consistently over-delivering high-quality work. We are engineering-first, detail-oriented, and focused on solving real business problems through systems most teams consider impossible.
We work on ambitious projects.
The Role
This is a full-time Executive Assistant position.
You will work directly with the founders, acting as an extension of their judgment across scheduling, communication, research, and operations. Your role is to remove friction from their day so their time goes toward the highest-leverage work - which means anticipating needs before they're stated, not just responding to requests.
You will handle sensitive information, high-stakes coordination, and fast-moving priorities with discretion and precision. This is a high-ownership, full-time role for someone who is organized, sharp, and calm under pressure.
Work Style & Expectations
- Full-time, fully remote
- Fast timelines, real deadlines, real ownership
- High-intensity environment with a demanding workload and a fast pace
- Direct collaboration with founders
- High-performance bar
If you are not detail-obsessed, discreet, and driven by execution, this role will not be a good fit.
What You'll Do
- Calendar, Communication & Coordination
- Manage founders' calendars, meetings, and travel across time zones
- Triage and draft communications on their behalf
- Coordinate with clients, partners, and internal team members
- Prioritize competing requests and protect founders' time
- Keep every commitment tracked and nothing dropped
- Conduct research to prepare founders for calls, meetings, and decisions
- Summarize documents, threads, and background material clearly and quickly
- Prepare briefing notes ahead of high-stakes conversations
- Take ownership of ad hoc projects as they arise
Bonus
- You are technical
- Familiarity with project management or CRM tools
- Exposure to AI tools or automation workflows
- Prior experience in a fast-paced startup environment
Requirements (Non-Negotiable)
- Excellent written and verbal communication
- High attention to detail
- Strong organizational and time-management skills
- Ability to operate in ambiguity and move fast
- High discretion with confidential information
- Bias toward action
How to Apply
Apply on LinkedIn. Exceptional fits can also reach out directly at rgupta@trao.ai with a short note on why, your strengths and weaknesses, and your resume.
Click on Apply to know more.