Talent Corner HR Services Pvt Ltd
Website:
talentcorner.in
Job details:
Executive Assistant (Administrative + Appointment Management)
Type: Full-time (In-Office)
Reporting to: Two Principals
Location : Govandi And For Andheri
Timing : 10:00am to 6:30pm
Salary : Based on exp and last salary drawn.
Role Summary
We are looking for a highly organised, proactive and trustworthy Executive Assistant to support two busy professionals across administrative responsibilities and appointment coordination.
This role focuses on managing schedules, communication, documentation and day-to-day coordination so that both individuals can operate with minimal operational friction.
The ideal candidate is structured, detail-oriented and excellent at follow-through.
Key Responsibilities
1. Calendar & Schedule Management
- Manage and coordinate calendars for two individuals
- Schedule meetings, calls and appointments
- Avoid conflicts and optimise daily flow
- Track commitments, deadlines, renewals and reminders
- Plan weekly and monthly schedules in advance
2. Appointment & Personal Coordination
- Book and manage personal appointments (medical, professional services, classes, etc.)
- Coordinate rescheduling, confirmations and follow-ups
- Maintain appointment records and required documents
- Ensure readiness for upcoming commitments
3. Communication & Follow-ups
- Draft emails, messages and responses
- Liaise with vendors, institutions and external contacts
- Track pending tasks and ensure completion
- Act as coordination point for incoming requests
4. Administrative Management
- Bill payments, subscriptions and renewals tracking
- Maintain organised digital records and documentation
- Manage travel bookings (tickets, hotels, itineraries)
- Handle couriers, deliveries and service bookings
- Vendor comparison and research when required
5. Organisation & Systems
- Create trackers and dashboards for recurring tasks
- Maintain task lists and weekly status updates
- Anticipate needs and prevent last-minute issues
- Support special projects when required
Candidate Profile
Must Have
- Extremely organised and detail-oriented
- Strong reliability and ownership
- Good spoken and written English
- Clear communication ability
- High discretion and confidentiality
- Ability to prioritise independently
Skills
- Google Calendar / Apple Calendar
- Excel / Google Sheets trackers
- Email & WhatsApp communication etiquette
- Research and coordination skills
- Comfort with digital tools
Experience
- Prior experience as EA / PA / Operations / Coordinator preferred
- Freshers with exceptional organisational ability may be considered
Mail at u.mukadam@talentcorner.in
Click on Apply to know more.