Ryan Creative Living
Website:
ryancreativeliving.com
Job details:
Employment Type: Full-Time
Experience: Minimum 5 years
Industry Type: Architect & Interior Designing
Role Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive Administrative and Managerial support to the Senior Management. The ideal candidate will have strong communication skills, proven experience in handling executive-level responsibilities, and the ability to manage Operations independently in the absence of Management.
Key Responsibilities:
Executive Support
- Manage daily schedules, appointments, and meetings for Director.
- Handle confidential correspondence, emails, and documentation with discretion.
- Prepare reports, presentations and meeting agendas.
- Coordinate travel arrangements, itineraries, and logistics.
Administrative Coordination
- Oversee office administration and ensure smooth day-to-day operations.
- Liaise with internal departments and external stakeholders for seamless coordination.
- Maintain records, files, and databases with accuracy and confidentiality.
- Monitor office supplies and manage procurement as needed.
Managerial Responsibilities
- Act as the point of contact in the absence of management, ensuring continuity of operations.
- Supervise and guide junior staff, delegating tasks effectively.
- Assist in policy implementation and compliance monitoring.
- Support HR functions such as interview scheduling, onboarding, exit formalities, and employee communication.
Operations Management
- Track project timelines, deliverables, and ensure deadlines are met.
- Coordinate with vendors, clients, and partners for operational requirements.
- Handle escalations and resolve issues promptly.
- Contribute to process improvement initiatives for efficiency.
- Travel as required to meet business needs and client engagements.
Communication & Representation
- Represent management in meetings, calls, and official correspondence when required.
- Draft professional emails, letters, and official communication.
- Maintain strong relationships with stakeholders through effective communication.
Qualifications & Skills
- Minimum 5 years of experience as an Executive Assistant or in a similar role.
- Willingness to travel (PAN India) as per requirement.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle responsibilities with minimal supervision.
- Professional conduct, integrity, and discretion in handling sensitive information.
Compensation & Benefits
- Competitive salary based on experience.
- Professional growth opportunities.
- Supportive and collaborative work environment.
Working days: Mon – Sat
Click on Apply to know more.