Ripik.AI
Website:
ripik.ai
Job details:
About Ripik.AI
Ripik.ai is an Accel-backed Applied AI company building computer vision and process-optimization agents for the world's largest industrial enterprises across steel, cement, aluminum, chemicals, pharma, and power. Our Vision AI platform acts as an automated pair of eyes on the shop floor — monitoring materials, equipment, and processes 24/7 with 95%+ accuracy, eliminating human error, and delivering measurable gains in throughput, yield, energy efficiency, and safety.
We work with marquee customers including Tata Steel, JSW, ArcelorMittal, Vedanta, Godrej & Boyce, Grasim, Holcim, and Jindal Steel, and are scaling globally across India, the Middle East, Europe, and North America. As we move into our next phase of growth, we are building the operating backbone that will take Ripik from a high-velocity scale-up to a category-defining global industrial AI company.
The Role
We are looking for a sharp, organised, and dependable Executive Assistant to work directly with the CEO. You will be the right hand to one of the busiest people in the company — protecting their time, keeping things moving across the leadership team, and making sure nothing falls through the cracks.
This Role Has Three Core Areas Of Responsibility (KRAs)
- Executive Assistant to the CEO — calendar, meetings, communication, follow-ups, and decision support.
- Organisation-wide travel — owning India and international travel across the entire Ripik team.
- Administration — running the day-to-day admin engine that keeps the office and the team operating smoothly.
It is a high-trust role with broad exposure. You will sit close to every important conversation at Ripik — from customer meetings with global industrial leaders to internal strategy sessions — and play a quiet but critical part in keeping the engine running.
Key Responsibilities
- Executive Assistant to the CEO
- Manage the CEO's calendar, meetings, and scheduling end-to-end.
- Coordinate with internal teams and external stakeholders on behalf of the CEO across geographies and time zones.
- Prepare presentations, reports, and meeting notes.
- Track follow-ups and ensure timely execution of action items across teams.
- Handle confidential information with discretion and judgement.
- Organisation-wide Travel
- Own and arrange India and international travel for the CEO and the entire Ripik organisation — flights, visas, accommodation, ground transport, and detailed itineraries.
- Manage relationships with travel partners, agencies, and corporate vendors to ensure cost-effective and reliable bookings.
- Build and enforce a clean, well-documented travel policy and approval process across the company.
- Coordinate visas, forex, insurance, and on-trip support for employees travelling to customer sites and international markets.
- Administration
- Run day-to-day office and administrative operations smoothly.
- Manage vendors, facilities, supplies, and service contracts.
- Support team events, offsites, leadership meetings, and customer visits.
- Partner with Finance on onboarding logistics, expense management, and admin compliance.
Required Skills & Experience
- Graduate in any stream; prior startup experience preferred.
- Proven experience as an Executive Assistant to senior leadership, with exposure to travel coordination and office administration.
- Hands-on experience arranging India and international travel — visas, forex, complex itineraries, and last-minute changes.
- Strong organisational and multitasking skills — comfortable juggling many threads without losing detail.
- Excellent verbal and written communication in English.
- High attention to detail with strong cross-functional and stakeholder management instincts.
What You Can Expect
- A front-row seat to how a high-growth AI company is built — from customer deals to leadership decisions.
- Direct mentorship from the CEO and exposure to senior leaders across the company.
- World-class work culture, coaching, and development.
- Real ownership of how the CEO's time and the leadership operating cadence run.
Click on Apply to know more.