Website:
plutope.com
Job details:
Plutope is hiring an Executive Assistant to support the Founder. This is a high-ownership role centred on two things done exceptionally well: calendar management and end-to-end travel.
If it involves where the Founder needs to be, how he gets there, and what happens when a plan breaks at midnight — you own it.
Key Responsibilities:
Calendar Management
- Own the Founder's calendar end-to-end — scheduling, prioritisation, conflict resolution, and protection of focus time
- Coordinate internal and external meetings across time zones
- Prepare agendas, briefing notes, and pre-read material ahead of key meetings
- Track follow-ups and ensure commitments made in meetings are closed out
Travel — End to End
- Book domestic and international flight tickets, including changes, cancellations, and last-minute rerouting
- Manage visa applications, appointments, documentation, and processing timelines
- Arrange hotel and Airbnb stays to a consistently high standard
- Coordinate luxury airport transfers and ground transport at both origin and destination
- Build detailed itineraries accounting for immigration, layovers, buffers, and overruns
- Handle forex, international connectivity, lounge access, and travel insurance
- Serve as the single point of contact throughout a trip, including outside standard hours
General Support
- Manage expense reporting, reimbursements, and vendor coordination
- Handle restaurant reservations, event registrations, and personal errands as required
- Maintain absolute confidentiality across business and personal matters
- Liaise with internal teams, external partners, and service providers on the Founder's behalf
What We're Looking For
- 2+ years supporting a Founder, CXO, or senior leader in a similar capacity
- Proven experience managing complex international travel and visa processes
- Exceptional attention to detail and follow-through — nothing falls through the cracks
- Strong written and verbal communication in English
- Comfortable being reachable outside standard hours when the Founder is in transit
- Sound judgement, discretion, and the ability to make decisions without hand-holding
- Proficiency with Google Workspace and standard scheduling/travel tools
- Prior experience in a startup or fast-paced environment is preferred
What We Offer
- Competitive salary as per industry standards
- Direct exposure to the Founder's Office and the workings of a growing fintech company
- A role with real ownership and room to expand in scope
How to Apply
Send your CV to saif@plutope.io with the subject line "EA — Founder's Office".
Click on Apply to know more.