NIDHI JAIN
Website:
nidhijainassociates.com
Job details:
Company Overview
We are a design-led, fast-growing company working across multiple projects and geographies. We value precision, discretion, initiative, and strong follow-through. We are looking for a highly organized and dependable Executive Assistant to support the Managing Director remotely.
Role Summary
This is not a routine administrative role. We are looking for a proactive, detail-oriented Executive Assistant who can anticipate needs, follow up relentlessly, and ensure nothing falls through the cracks. The ideal candidate thrives in a fast-paced environment and takes ownership of tasks from start to completion.
Key Responsibilities
* Calendar management and scheduling
* Coordinating meetings, preparing agendas and minutes
* Strong follow-up on tasks, deadlines, vendors, and team members
* Email management and professional correspondence
* Creating and maintaining Excel trackers and reports
* Document preparation (Word, summaries, basic presentations)
* Vendor coordination and project tracking
* Handling confidential information with discretion
* Assisting with occasional personal administrative tasks of the MD
* Creating and maintaining CRM trackers for leads, clients, and project follow-ups using Google Sheets or similar tools)
Work Experience
* 3–5 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator supporting senior leadership
* Experience in structured admin, coordination, and documentation
* Proven job stability
Educational Qualification
* Graduate (Secretarial, Business Administration, or relevant field preferred)
Core Skills Required (Non-Negotiable)
* Excellent follow-up skills — the most important requirement
* Strong proficiency in MS Office (especially Excel and Word)
* Ability to build and manage simple CRM systems using Google Sheets or similar tools
* Strong knowledge of advanced Excel formulas (such as VLOOKUP/XLOOKUP, Pivot Tables, conditional formulas, data organization)
* Excellent written and spoken English
* High attention to detail
* Strong organizational and time management skills
* Ability to work independently in a remote setup
* Comfortable using digital tools (Zoom, Google Drive, task platforms, etc.)
Good to Have (Value-Add Skills)
* Ability to create and schedule basic social media content (Instagram posts, Reels, LinkedIn posts, Google Business updates)
* Basic understanding of Canva or similar design tools
* Comfortable recording, editing, or assisting in short-form content creation
* Equipped with a good laptop, stable high-speed internet, and basic setup for remote work
* Knowledge of AI tools (ChatGPT, automation tools, content generation platforms) or strong eagerness to learn and implement them
* Interest in improving workflows using digital tools and automation
Work Structure
* Fully remote position
* Availability during agreed working hours aligned with Singapore Time (SGT)
* Stable internet connection and professional work environment required
Compensation
- ₹15,000 – ₹30,000 per month (based on experience and skill level)
Click on Apply to know more.