Merlin Brands
Website:
merlinbrands.com
Job details:
Job Description: Executive Assistant
About Merlin Brands
Merlin Brands is a fast-growing D2C company building consumer-focused brands for the modern Indian
market. We are focused on creating thoughtfully designed, high-quality, and innovative products that
solve real consumer needs.
As we continue to scale rapidly, we are looking for a highly capable Executive Assistant to partner closely
with the CEO and help drive efficiency, organization, and execution across the business.
Role Overview
The Executive Assistant to the CEO will serve as a trusted partner, ensuring effective time management,
seamless coordination, and operational efficiency for the CEO.
This role requires a highly organized, mature, and proactive individual who can thrive in a fast-paced,
dynamic environment. The ideal candidate should possess strong analytical abilities, exceptional attention
to detail, sound business judgment, and the ability to manage multiple priorities simultaneously.
The successful candidate will play a critical role in helping the CEO stay focused on strategic priorities by
managing schedules, coordinating meetings, driving follow-ups, and ensuring smooth day-to-day
execution.
Key Responsibilities
Calendar & Schedule Management
● Manage and optimize the CEO's calendar, ensuring effective prioritization of meetings, reviews,
travel, and strategic initiatives.
● Coordinate internal and external meetings while proactively resolving scheduling conflicts.
● Ensure efficient time allocation aligned with business priorities.
● Anticipate scheduling requirements and proactively plan ahead.
Meeting Coordination & Follow-Through
● Prepare agendas, briefing notes, and relevant documents for meetings.
● Attend meetings where required and capture key discussion points, action items, and decisions.
● Track follow-ups and ensure timely closure of commitments across teams.
● Coordinate with stakeholders to ensure execution against agreed timelines.
Business Support & Coordination
● Act as a central coordination point between the CEO and cross-functional heads.
● Facilitate communication and information flow across departments.
● Monitor progress on key initiatives and highlight delays, risks, or dependencies.
● Assist in organizing business reviews, leadership meetings, and strategic discussions.
Analytical & Operational Support
● Support the CEO with business reports, presentations, dashboards, and data analysis.
● Gather and consolidate information from different teams for decision-making.
● Help identify trends, gaps, and opportunities through structured analysis.
● Maintain trackers and reporting mechanisms for key business priorities.
Stakeholder Management
● Manage communication with internal and external stakeholders in a professional manner.
● Build effective working relationships across teams and functions.
● Handle sensitive and confidential information with discretion and professionalism.
Travel & Administrative Management
● Manage travel planning, itineraries, accommodation, and logistics.
● Ensure all administrative requirements are handled efficiently.
● Support event coordination, leadership meetings, and business engagements when required.
Experience
● 4-8+ years of experience as an Executive Assistant, Chief of Staff Associate, Executive
Coordinator, or similar role supporting senior leadership.
● Experience supporting founders, CEOs, CXOs, or business leaders is highly preferred.
● Experience in startups, high-growth businesses, D2C, consumer brands, retail, or e-commerce
environments will be an advantage.
Technical & Functional Skills
● Strong calendar and schedule management skills with excellent organisational & planning
capabilities.
● Know how of AI tools and automations is a Mandatory.
● Strong analytical & problem-solving skills, project coordination and execution capabilities.
● Advanced proficiency in Microsoft Excel, PowerPoint, Google Workspace, and productivity tools.
● Ability to prepare reports, presentations, dashboards, and meeting summaries.
● Excellent written and verbal communication skills.
● High attention to detail and ability to manage multiple priorities simultaneously.
Leadership Competencies
We are looking for someone who is highly organised and detail-oriented, mature, dependable, strong and
professional, proactive and execution-focused, agile and comfortable operating in fast-paced
environments, strong at prioritization and managing ambiguity, analytical and solution-oriented, calm
under pressure and capable of handling multiple moving pieces and confident in interacting with senior
stakeholders.
The ideal candidate should demonstrate:
● Ownership mindset.
● Accountability.
● Strong business acumen.
● Bias for action.
● Confidentiality and integrity.
● Adaptability and resilience.
● Excellent follow-through and execution discipline.
Most importantly, we are looking for someone who can match the pace of a rapidly growing business, stay
one step ahead, and help the CEO operate at maximum effectiveness.
Why Join Merlin Brands
● Opportunity to work directly with the CEO and gain exposure to strategic business decisions.
● High-impact role with visibility across the organization.
● Fast learning curve and strong professional growth opportunities.
● Dynamic, entrepreneurial, and growth-focused work environment.
● Opportunity to contribute to the journey of building leading consumer brands in India.
● High ownership, responsibility, and exposure from day one.
Click on Apply to know more.