Website:
helpyourheroes.com
Job details:
Executive Assistant (Intern) – Board & Operations
Location: Pune (Hybrid – Work from Home / Field / Office)
Organisation: Help Your Heroes
Registered Entity: Hearts for Heroes Foundation
Reporting to: Board Member & Director – Operations (India)
About Help Your Heroes
Help Your Heroes is a social impact initiative focused on supporting India’s defence personnel, veterans, and their families by strengthening healthcare infrastructure and support systems for military hospitals.
The organisation works with institutions such as the Army Institute of Cardio Thoracic Sciences to support critical healthcare initiatives and community programmes.
Role Overview
We are looking for a highly organised and motivated Executive Assistant (Intern) to support a Board Member who also serves as Director – Operations (India).
This role provides a unique opportunity to work closely with senior leadership in a growing non-profit organisation and gain exposure to governance, operational management, and healthcare-focused social impact initiatives.
The role will involve administrative coordination, operational support, and assistance in managing stakeholder interactions.
Key Responsibilities
Administrative & Executive Support
- Manage calendar scheduling and meeting coordination
- Draft emails, notes, and internal communications
- Prepare meeting agendas and document minutes
- Maintain organised records and documentation
Operational Coordination
- Assist with operational activities related to projects and hospital partnerships
- Coordinate logistics for meetings, visits, and internal reviews
- Support volunteer coordination and project follow-ups
Governance & Documentation
- Assist in preparing board documentation and reports
- Maintain internal records and governance files
- Support documentation required for institutional partners
Stakeholder Coordination
- Liaise with internal team members, volunteers, and external stakeholders
- Support coordination for field visits and project locations
Eligibility Criteria
Education
- Bachelor’s degree completed or in final year
- (Business Administration, Management, Public Administration, Social Sciences or similar fields preferred)
Experience
- 0–1 year experience
- Prior internship or volunteer experience in administration, operations, or non-profit organisations preferred
Skills
- Strong written and spoken English
- Good organisational and documentation skills
- Comfortable with Microsoft Office / Google Workspace
- Ability to handle confidential information responsibly
Mandatory Requirements
- Based in Pune
- Valid driving licence
- Comfortable with hybrid work (remote + field coordination)
Personal Attributes
We are looking for someone who is:
- organised and detail-oriented
- proactive and dependable
- comfortable working with senior leadership
- interested in social impact and public service
Internship Terms
- Consultancy / Internship role
- Stipend: INR 1.5 – 2.0 lakhs per year (depending on profile)
- Duration: 6 months initial engagement
- High-performing candidates may be considered for extended roles as the organisation grows.
· How to Apply
· Interested candidates may apply via LinkedIn or send their CV to:
· careers@helpyourheroes.com
· with the subject line:
· Application – Executive Assistant (Intern) – Pune
Click on Apply to know more.