Website:
finroles.com
Job details:
Position: Executive Assistant (EA) to MD
Salary: Upto 8 LPA
Location: Shamli, Uttar Pradesh
Reports To: Managing Director (MD)
PURPOSE OF THE ROLE
Coordinator and information-flow facilitator/custodian between the MD’s office and Functional Heads/HODs. The role ensures the MD’s time is utilized effectively, decisions are followed up, and information flows smoothly between the MD and all departments.
KEY RESPONSIBILITIES
MD’s Day-to-Day Support
- Manage MD’s calendar, meetings, travel, and daily schedule.
- Prepare meeting agendas, briefs, and supporting documents.
- Take minutes and circulate action points on the same day.
Follow-ups & Coordination
- Track tasks assigned by the MD across departments.
- Monitor deadlines and provide weekly status updates.
- Highlight delays and bottlenecks proactively.
Information & Reporting
- Collect departmental data and prepare reports for the MD.
- Create dashboards using BI tools for production, sales, costs, and cash flow.
- Summarize lengthy reports and emails into concise notes.
Communication
- Draft emails, letters, and updates on behalf of the MD.
- Act as a point of contact for visitors, banks, and customers when required.
Special Projects
- Support business initiatives, cost-saving projects, and process improvements.
- Conduct research on markets, competitors, and technology as directed by the MD
PREFERRED EDUCATIONAL BACKGROUND
- Graduation required: B.Com, BA, BBA, B.Tech, or any recognized graduate degree.
- MBA (Operations, HR, Marketing) preferred but not mandatory.
- Strong English and Hindi communication skills, Excel/Google Sheets proficiency, and the ability to learn AI and BI tools quickly are most important.
WHAT IS NEEDED
Must Have
- 3–6 years of experience as an EA, PA, or Business Coordinator.
- Manufacturing industry experience preferred.
- Excellent written and spoken English and Hindi.
- Strong organizational skills and attention to detail.
- High integrity and confidentiality.
- Proficiency with AI tools such as ChatGPT and Claude.
Good to Have
- Experience with Excel, Google Sheets, Power BI, or similar tools.
- Basic understanding of production, sales, or accounts.
- Personality Traits: Respectful, patient, and trustworthy.
- Able to work effectively with factory staff and senior management.
- Comfortable working full-time on-site in Shamli.
CAREER GROWTH & BENEFITS
- 12–18 months: Opportunity to grow into a Business Analyst role.
- 2–3 years: Potential progression to Head of MIS, Strategy, or leadership roles in Purchase, HR, or Sales Operations.
- Long term: Strong pathway toward COO-track responsibilities through exposure to the entire business.
Salary: Based on experience and discussed during the interview process.
Note: This is not a clerical or data-entry role. The candidate is expected to think independently, drive follow-ups, and solve problems so the MD can focus on running the business.
Click on Apply to know more.