Costoso Italiano
Website:
costosoitaliano.com
Job details:
Remote Executive Assistant (Operations, Vendor Sourcing & Employee Coordination)
## About Us
We are a fast-growing premium e-commerce brand seeking a highly organized, proactive, and resourceful Remote Executive Assistant to directly support leadership in vendor sourcing, operational management, employee coordination, and business process oversight.
## Role Overview
This is a high-responsibility remote role requiring someone who can manage multiple operational functions, including sourcing vendors (such as VoIP and software providers), coordinating with employees, conducting performance audits, and ensuring smooth day-to-day business execution.
## Key Responsibilities
* Research, source, and compare vendors for business services (VoIP systems, software platforms, logistics, etc.)
* Coordinate with employees across departments to ensure workflow efficiency
* Monitor operational KPIs and identify areas for process improvement
* Manage executive scheduling, communications, and follow-up tasks
* Handle customer service escalations and internal coordination
* Organize reports, SOPs, vendor contracts, and employee performance records
* Assist leadership in implementing scalable operational systems
* Ensure deadlines, processes, and company standards are consistently maintained
## Requirements
* Excellent English communication skills (written & verbal)
* Strong leadership, coordination, and organizational abilities
* Experience with employee management, auditing, or operations oversight
* Proven vendor sourcing and online research capabilities
* Familiarity with SaaS tools, VoIP platforms, spreadsheets, and remote work systems
* Strong problem-solving mindset and execution ability
* High attention to detail and accountability
* Ability to work independently while managing multiple moving parts
## Preferred Qualifications
* Prior experience as an Executive Assistant, Operations Manager, or Virtual Operations Coordinator
* Experience in employee monitoring, audits, or HR coordination
* E-commerce or startup operations background
* Strong analytical and reporting skills
* Vendor negotiation or procurement experience
* Process optimization experience
## Compensation
* Competitive salary based on experience
* Performance-based growth opportunities
* Long-term leadership exposure
* Opportunity to grow into senior operations management
## How to Apply
Please send your resume along with a brief introduction highlighting your experience in:
* Vendor sourcing
* Employee management
* Operational coordination
* Performance auditing
- We are looking for someone highly dependable, execution-focused, and capable of becoming a critical operational extension of leadership.
Click on Apply to know more.