CHANDIGARH UNIVERSITY
Website:
cuchd.in
Job details:
Title: Executive Assistant
Location: Chandigarh University, Gharuan, Mohali.
Role Purpose:
Provides executive coordination support to ensure the Office runs with discipline, confidentiality and time control. This is an executive-support role requiring diary ownership, document accuracy, follow-up discipline and confidentiality.
Key Responsibilities
Manage calendar, meeting schedules, reminders and diary discipline.
Coordinate meetings, visitors, travel, files, agendas and briefing papers.
Prepare basic minutes, follow-up trackers and document movement records.
Maintain confidential correspondence, filing, scanning, PDF handling and office records.
Support Deputy CoS in document control, version tracking and routine MIS coordination.
Ensure timely follow-up on action points and maintain a daily/weekly task tracker.
Experience:
Minimum 5-7 years experience supporting senior leadership preferred, especially in higher education, large institutions, corporate offices, armed forces/public sector or executive administration.
Professional Degree:
Graduate degree mandatory. Postgraduate degree / Diploma in Office Administration, Executive Assistance, Secretarial Practice, Business Administration or equivalent preferred.
Specific Technical Skills - Must Have:
Calendar management; meeting scheduling; confidential correspondence; file tracking; digital document control; minutes; follow-up trackers; travel and visitor coordination; email management; MS Outlook/Gmail; Google Calendar; MS Word; Excel; PowerPoint; Google Drive/shared folders; PDF handling; scanning; file naming and version control; basic MIS coordination.
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