Executive Assistant

Website: buzzivo.co
Job details:

Company Description

Buzzivo is a marketing partner focused on driving sustainable growth for digital-first companies. We specialize in crafting performance-led marketing systems designed to deliver genuine revenue impact through clear messaging, data-driven strategies, and execution. Our expertise spans strategic positioning, demand generation, paid media, and full-funnel performance optimization. At Buzzivo, every campaign is aligned with measurable business outcomes and built for scalable growth. Based on customer acquisition systems and continuous improvement, Buzzivo delivers predictable results for brands looking to go beyond surface-level success.

Job Title: Executive Assistant to Director

Location: Chennai

Experience: 5 to 8 Years

Employment Type: Full-Time

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our Director. The ideal candidate will have strong experience in calendar management, travel coordination, stakeholder communication, and strategic administrative support. This role requires excellent multitasking skills, confidentiality, and the ability to work in a fast-paced environment.

Key Responsibilities:

1. Calendar & Scheduling Management:

Manage the CEO’s calendar, schedule meetings, and coordinate appointments.

Prioritize tasks and ensure efficient time management.

Act as a gatekeeper, ensuring only necessary meetings are scheduled.

2. Communication & Coordination:

Draft and review emails, reports, and presentations on behalf of the CEO.

Act as a liaison between the CEO and internal/external stakeholders.

Handle confidential correspondence with discretion.

3. Travel & Event Management:

Plan and coordinate domestic and international travel itineraries.

Handle travel arrangements, visas, accommodation, and expense reimbursements.

Organize events, town halls, and leadership meetings as required.

4. Strategic Support:

Assist in project management and track key initiatives.

Conduct research, prepare reports, and provide insights for decision-making.

Follow up on action items from meetings and ensure timely execution.

5. Office & Administrative Support:

Maintain important records, files, and documentation.

Support CEO in personal tasks as needed.

Oversee office operations related to executive support.

6.Project Management:

Assist in planning and executing key initiatives and projects.

Monitor deadlines and ensure timely completion of deliverables.

Prepare reports and presentations for leadership review.

Key Requirements:

Experience: 5 to 8 years as an Executive Assistant, preferably supporting C-suite executives.

Education: Master’s degree in Business Administration or related field preferred.

Skills Preferred:

Excellent communication (verbal & written) and interpersonal skills.

Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

Ability to handle confidential information with discretion.

Detail-oriented with strong problem-solving and multitasking abilities.

Proactive and self-motivated with a positive attitude.

Preferred Qualifications:

Prior experience working in a fast-paced corporate environment.

Knowledge of Google Suite, Zoom, and other collaboration tools.

Experience in preparing presentations, reports, and data analysis.

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