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Job details:
Executive Assistant to Founder
Location: Angamaly, Kochi, Kerala
Type: Full-time, In-office (Monday to Saturday, 9 AM – 6 PM)
Experience: 3–6 years of total work experience, with a minimum of 1–2 years of experience as an Executive Assistant to a Founder, Managing Director, CEO, or senior leadership professional
Salary: Up to ₹40,000 in-hand (based on candidate profile)
Joining: Immediate joiners preferred (Candidates who can join within 5–7 days will be given preference)
About AgeWell
AgeWell is a fast-growing nutraceutical and wellness brand focused on preventive healthcare and healthy aging. We operate across dietary supplements, digital wellness platforms, and physical wellness centres, with a strong emphasis on science-backed products and consumer trust.
As we continue to scale our operations, we are looking for a highly organised and proactive Executive Assistant to the Managing Director & Founder who can manage executive priorities, drive coordination across teams, and support leadership in day-to-day business operations.
What You'll Do
Executive Support & Calendar Management
• Manage the Founder’s calendar, appointments, meetings, and travel schedules
• Coordinate internal and external meetings and ensure timely follow-ups
• Prioritise schedules and manage competing business commitments effectively
• Handle confidential business information with professionalism and discretion
Communication & Correspondence
• Draft professional emails, business communications, reports, and official documents on behalf of the Founder
• Coordinate communication with clients, partners, vendors, and key stakeholders
• Ensure timely and professional responses to business correspondence
• Maintain high standards of written and verbal communication
Documentation & Reporting
• Prepare presentations, reports, proposals, meeting agendas, and business summaries
• Maintain and organise important business records and documentation
• Track ongoing projects and provide regular status updates to leadership
• Record meeting notes, action points, and follow up on deliverables
Cross-Functional Coordination
• Work closely with various departments to ensure timely execution of tasks assigned by the Founder
• Monitor deadlines and follow up with teams to ensure accountability
• Coordinate and support strategic projects and special initiatives
• Assist leadership in managing day-to-day operational priorities
Administrative & Strategic Support
• Conduct research and gather information for business decisions and meetings
• Support leadership in managing key partnerships and business relationships
• Handle ad-hoc assignments and special projects as required
• Act as a reliable point of coordination between the Founder and internal teams
Who Are You?
• Postgraduate qualification is mandatory (MBA, PGDM, Master's Degree, or equivalent preferred)
• 3–6 years of overall professional experience
• Minimum 1–2 years of experience working as an Executive Assistant to a Founder, Managing Director, CEO, or senior leadership professional
• Excellent verbal and written communication skills in English
• Strong experience in drafting professional emails, reports, presentations, and business documents
• Exceptional organisational, planning, and time-management skills
• Strong attention to detail and ability to manage multiple priorities simultaneously
• High level of professionalism, discretion, and confidentiality
• Proficiency in MS Office, Google Workspace, and business documentation tools
• Ability to work in a fast-paced startup environment
Preferred Skills
• Experience working in startups, high-growth companies, or founder-led organisations
• Strong stakeholder management and interpersonal skills
• Experience handling executive scheduling and business coordination
• Ability to work independently and take ownership of responsibilities
• Strong follow-up, execution, and problem-solving capabilities
What's In It For You?
• Opportunity to work directly with the Founder and leadership team of a rapidly growing wellness brand
• Exposure to strategic decision-making and business operations
• Ownership and responsibility in a high-impact role
• Dynamic and entrepreneurial work culture
• Significant learning and career growth opportunities
AgeWell is an equal opportunity employer committed to building a diverse and inclusive workplace. Hiring decisions are based on merit, qualifications, and business needs.
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