Executive Assistant

Aeka Advisors

Required skills

Website: aekaadvisors.com
Job details:
Responsibilities

Manage complex and dynamic calendars with multiple time zones and competing priorities.
Anticipate scheduling conflicts, propose solutions, and maintain optimal time allocation.
Prepare detailed briefing materials, agendas, and supporting documents ahead of meetings.
Ensure time is aligned with key strategic and client priorities.
Serve as the first point of contact for internal and external stakeholders.
Draft, proofread, and manage correspondence on behalf of the Partner.
Screen and prioritise communications, ensuring timely and appropriate responses.
Build and maintain relationships with clients, board members, and senior leadership.
Coordinate end-to-end domestic and international travel.
Prepare comprehensive itineraries and contingency plans.
Manage expense reports, visa processes, and reimbursements with accuracy.
Prepare decks, materials, and background notes for meetings and client presentations.
Record meeting minutes, track action items, and ensure timely follow-up.
Organise logistics for internal events, client sessions, and firm offsites.
Assist in managing key projects and special initiatives for the Partner.
Maintain organised digital and physical filing systems with strict confidentiality.
Handle invoices, budgets, and other administrative records efficiently.
Liaise with finance, operations, and HR teams on behalf of the Partner.
Continuously streamline administrative processes for greater efficiency.

Requirements

Minimum 2-3 years of experience supporting senior executives, ideally in consulting, advisory, or financial services.
Bachelor's degree preferred.
Proven ability to thrive in high-pressure, fast-paced environments.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Familiarity with CRM systems and virtual meeting tools (Zoom, Teams, etc. ).
Strong aptitude for learning and using new technologies and tools.
Excellent organisational and multitasking skills.
Strong written and verbal communication with impeccable attention to detail.
High emotional intelligence, professionalism, and discretion.
Proactive mindset with strong problem-solving abilities.
Calm, resourceful, and adaptable under pressure.

Good To Have

Prior experience in professional services or advisory environments.
Ability to build trust-based relationships quickly across senior stakeholder groups.
Strategic thinking coupled with flawless execution.
A natural curiosity and desire to understand the broader business context.
Professional presence and composure in all interactions.

This job was posted by Suchoritha Chatterjee from Aeka Advisors. Click on Apply to know more.

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