Adept Global
Website:
adeptglobal.com
Job details:
Title: AI Executive Assistant
Location: Mumbai / Remote (India)
Industry: AI / Technology / SaaS Startup
Experience Required: 2–4 Years
About the Role:
We are looking for a proactive and tech-savvy AI Executive Assistant to support the leadership team of a fast-growing AI company. This role goes beyond traditional executive support, leveraging AI tools to streamline operations, improve productivity, and manage multiple priorities efficiently. The ideal candidate is highly organized, detail-oriented, and already uses AI platforms like ChatGPT, Claude, or Gemini in their day-to-day work.
Key Responsibilities:
- Manage executive calendars, meetings, travel arrangements, and scheduling across multiple time zones.
- Prepare meeting agendas, briefing documents, minutes, and follow-up summaries using AI-powered transcription tools.
- Draft and refine emails, reports, presentations, and business documents with the support of AI tools.
- Conduct research, summarize information, and create high-quality content using ChatGPT, Claude, Gemini, or similar AI platforms.
- Automate repetitive workflows using no-code automation tools such as Zapier or Make.
- Build and maintain SOPs, templates, documentation, and knowledge bases in Notion.
- Coordinate with internal teams including HR, Finance, and external vendors to ensure smooth business operations.
- Support recruitment activities by scheduling interviews, tracking candidates, and coordinating hiring processes.
- Handle confidential information with professionalism and discretion while managing multiple competing priorities.
Why This Role?
- Be part of a fast-growing AI-first company where AI is embedded into everyday operations.
- Work closely with leadership and gain exposure to high-impact strategic initiatives.
- Leverage cutting-edge AI tools to enhance productivity and automate workflows.
- Opportunity to build modern operational systems while growing your skills in AI, automation, and executive operations.
Click on Apply to know more.