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Executive Assistant & Administrative Operations Coordinator
Aletra | Founders’ Office
Location: Remote-first, transition to Office, Chandigarh, Delhi NCR, Mumbai, or Bengaluru preferred
Aletra is hiring an Executive Assistant & Administrative Operations Coordinator to support the Founders’ Office. This is a high-trust admin and coordination role for someone who is educated, organized, discreet, responsive, and able to keep a founder-led company moving without repeated follow-ups.
After you apply at LinkedIn, please send your CV and a brief response to this question at admin@aletra.ai. CVs without the note will not be reviewed:
Describe one example where you supported a founder, executive, partner, or senior leader by taking ownership of messy administrative or operational coordination. What did you do, and what was the outcome?
The role will support calendar management, meeting coordination, external follow-ups, document organization, hiring logistics, vendor coordination, co-working space coordination, basic finance/admin tracking, and communication with lawyers, accountants, company secretaries, banks, consultants, service providers, and other external stakeholders. The person should be comfortable working remotely today and supporting in-person coordination later when Aletra begins operating from Delhi NCR, Mumbai, or Bengaluru.
This is not a receptionist role and not a Chief of Staff role. We need someone who can take messy administrative work, organize it, follow up professionally, maintain trackers, close loops, and keep the founders updated through clear written summaries.
The candidate must have a bachelor’s degree, an MBA (nice to have) from a recognized university, strong written and spoken English, professional working Hindi, and 5–7 years of experience in an executive assistant, administrative coordinator, founder’s office, operations coordinator, office manager, or similar role. Prior experience in a startup, technology company, consulting firm, legal/professional services firm, or founder-led environment is preferred.
The right person should be able to draft polished emails, manage calendars, coordinate meetings, track deadlines, handle confidential information, follow up with external parties, and work independently in a remote-first environment. They should be comfortable using AI tools for efficiency, Google Workspace, MacOS, shared drives, spreadsheets, video calls, and task trackers.
Applicants should send their resume, current city, earliest start date, current and expected CTC, and confirmation of whether they can support future in-person coordination in Delhi NCR, Mumbai, or Bengaluru.
Interview loop:
- Written Submission
- Follow-ups via email
- 60-minute screen with the Founder.
- 30 minutes with both founders on operating norms and expectations.
- BGV check.
Aletra is an equal opportunity workplace and complies with the POSH Act 2013.
Click on Apply to know more.