Make it Happen Services LLP
Website:
makeithappen.in
Job details:
š¹ Job Title
Executive Assistant to Senior Leadership (High-Ownership Role | Hybrid | Mumbai)
(Not a traditional PA role)
š¹ About the Role
This is not a typical Executive/Personal Assistant position.
We are looking for a highly dependable, structured, and proactive professional to work closely with senior leadership in a role that blends execution, coordination, and ownership across both professional and personal domains.
This position goes beyond calendar management ā it requires judgment, accountability, and the ability to independently drive outcomes.
If you are someone who:
Takes initiative without waiting for instructions
Communicates with clarity and confidence
Values long-term stability and ownership
ā¦this role will give you direct exposure, trust, and meaningful responsibility.
š¹ Key Responsibilities
1.ā ā Calendar & Priority Management (Executive + Personal)
Manage complex, high-volume calendars across professional and personal commitments
Anticipate conflicts, reprioritize, and ensure seamless scheduling
Drive follow-ups and ensure nothing falls through the cracks
2.ā ā Travel & Logistics
Independently plan domestic & international travel (end-to-end)
Build detailed itineraries with contingencies
Handle last-minute changes with calmness and efficiency
3.ā ā Stakeholder Coordination
Act as a central point of coordination between leadership, teams, and external stakeholders
Manage sensitive communication with discretion
Support family-related coordination when required
4.ā ā Operational & Administrative Ownership
Track tasks, deadlines, and delegated workstreams
Coordinate with vendors and external partners
Maintain structured documentation and systems
Step in wherever required to ensure smooth functioning
š¹ What We Are Looking For
We are intentionally looking for quality over volume, so please apply only if this truly fits your profile:
5ā10 years of experience in EA / high-responsibility coordination roles
Strong stability in past roles (we value long-term associations)
Exceptional English communication skills (non-negotiable)
High level of ownership, maturity, and discretion
Ability to work independently without constant supervision
Strong follow-through and task tracking ability
Comfortable managing both professional and personal responsibilities
Tech-savvy and highly organized
š¹ This Role is NOT for you if:
You are looking for a purely task-based or instruction-led role
You prefer fixed, clearly defined responsibilities with low ambiguity
You have frequent job switches without long-term commitments
š¹ This Role is Ideal for You if:
You thrive in high-accountability environments
You are a go-getter who takes initiative
You value trust, ownership, and long-term growth
You can handle confidential matters with maturity
š¹ Role Details
š Location: Worli, Mumbai
š¢ Work Mode: Hybrid (3 days in-office)
š° Compensation: ā¹7ā10 LPA (up to ā¹12 LPA for exceptional candidates)
š¹ How to Apply
Please apply with:
Your CV
A brief note (mandatory) on:
Why this role interests you
An example where you took ownership beyond your defined role
š© Send to: virtual.assistant@makeithappen.in
Click on Apply to know more.