Executive Assistant + Personal Assistant

Make it Happen Services LLP

Website: makeithappen.in
Job details:

🔹 Job Title

Executive Assistant to Senior Leadership (High-Ownership Role | Hybrid | Mumbai)

(Not a traditional PA role)

🔹 About the Role

This is not a typical Executive/Personal Assistant position.

We are looking for a highly dependable, structured, and proactive professional to work closely with senior leadership in a role that blends execution, coordination, and ownership across both professional and personal domains.

This position goes beyond calendar management — it requires judgment, accountability, and the ability to independently drive outcomes.

If you are someone who:

Takes initiative without waiting for instructions

Communicates with clarity and confidence

Values long-term stability and ownership

…this role will give you direct exposure, trust, and meaningful responsibility.

🔹 Key Responsibilities

1.⁠ ⁠Calendar & Priority Management (Executive + Personal)

Manage complex, high-volume calendars across professional and personal commitments

Anticipate conflicts, reprioritize, and ensure seamless scheduling

Drive follow-ups and ensure nothing falls through the cracks

2.⁠ ⁠Travel & Logistics

Independently plan domestic & international travel (end-to-end)

Build detailed itineraries with contingencies

Handle last-minute changes with calmness and efficiency

3.⁠ ⁠Stakeholder Coordination

Act as a central point of coordination between leadership, teams, and external stakeholders

Manage sensitive communication with discretion

Support family-related coordination when required

4.⁠ ⁠Operational & Administrative Ownership

Track tasks, deadlines, and delegated workstreams

Coordinate with vendors and external partners

Maintain structured documentation and systems

Step in wherever required to ensure smooth functioning

🔹 What We Are Looking For

We are intentionally looking for quality over volume, so please apply only if this truly fits your profile:

5–10 years of experience in EA / high-responsibility coordination roles

Strong stability in past roles (we value long-term associations)

Exceptional English communication skills (non-negotiable)

High level of ownership, maturity, and discretion

Ability to work independently without constant supervision

Strong follow-through and task tracking ability

Comfortable managing both professional and personal responsibilities

Tech-savvy and highly organized

🔹 This Role is NOT for you if:

You are looking for a purely task-based or instruction-led role

You prefer fixed, clearly defined responsibilities with low ambiguity

You have frequent job switches without long-term commitments

🔹 This Role is Ideal for You if:

You thrive in high-accountability environments

You are a go-getter who takes initiative

You value trust, ownership, and long-term growth

You can handle confidential matters with maturity

🔹 Role Details

📍 Location: Worli, Mumbai

🏢 Work Mode: Hybrid (3 days in-office)

💰 Compensation: ₹7–10 LPA (up to ₹12 LPA for exceptional candidates)

🔹 How to Apply

Please apply with:

Your CV

A brief note (mandatory) on:

Why this role interests you

An example where you took ownership beyond your defined role

📩 Send to: virtual.assistant@makeithappen.in

Click on Apply to know more.