Website:
kheewa.co.in
Job details:
Job Description – Executive Administrative Assistant
Company: Kheewa Incorporation
Department:** Executive Office & Business Operations
Reporting To:** Director
Employment Type:** Full-Time
Location: Work from Home
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About Kheewa Incorporation
Kheewa Incorporation is a diversified business consulting and growth management organization engaged in Business Development, Sales & Marketing, Recruitment Solutions, Franchise Development, Digital Marketing, Lead Generation, AI Business Automation, E-Commerce, HR Consulting, and Strategic Business Solutions.
We are looking for an exceptional **Executive Administrative Assistant** who will serve as the right hand to senior management, ensuring seamless execution of daily operations, executive coordination, business communication, reporting, and strategic initiatives.
This is a high-responsibility role requiring exceptional organizational skills, business understanding, problem-solving ability, and proficiency in modern business technologies and AI tools.
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Position Summary
The Executive Administrative Assistant will provide comprehensive executive, administrative, and operational support to the Director and senior leadership team. The role demands excellent coordination, communication, reporting, planning, and execution skills while maintaining the highest standards of professionalism and confidentiality.
The successful candidate will work across multiple business divisions and coordinate with internal teams, customers, vendors, business partners, consultants, franchisees, sellers, and stakeholders to ensure smooth business operations.
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Key Roles & Responsibilities
Executive Support
* Manage executive calendars, appointments, meetings, and schedules.
* Prioritize meetings based on business importance.
* Prepare meeting agendas, presentations, and briefing notes.
* Record Minutes of Meeting (MOM) and monitor action items.
* Track pending decisions and ensure timely execution.
* Coordinate travel schedules whenever required.
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Administrative Management
* Handle day-to-day executive administration.
* Maintain organized digital and physical documentation.
* Manage confidential files and business records.
* Prepare official correspondence and business letters.
* Coordinate office administration activities.
* Maintain SOPs and operational documentation.
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Business Coordination
* Coordinate activities between Sales, Marketing, HR, Accounts, Operations, Digital Marketing, Recruitment, Franchise Development, and Business Consulting teams.
* Follow up on business commitments.
* Monitor project timelines.
* Ensure effective communication between departments.
* Coordinate cross-functional activities.
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Sales & Business Development Support
* Support business development initiatives across all company divisions.
* Coordinate client meetings.
* Schedule appointments.
* Track leads and opportunities.
* Assist in proposal preparation.
* Support seller onboarding.
* Coordinate franchise development activities.
* Maintain CRM records.
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Customer & Stakeholder Management
* Handle customer communication professionally.
* Coordinate with vendors and suppliers.
* Build relationships with franchise partners.
* Communicate with consultants and business associates.
* Resolve customer queries through appropriate channels.
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Reporting & MIS
Prepare and maintain:
* Daily Activity Reports
* Weekly Progress Reports
* Monthly Management Reports
* Business Performance Dashboards
* Sales Reports
* Marketing Reports
* Lead Generation Reports
* Franchise Reports
* Customer Reports
* Management Presentations
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Documentation Management
* Contracts
* Agreements
* Quotations
* Proposals
* Purchase Orders
* Business Correspondence
* Policies
* SOP Documentation
* Project Documentation
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Research & Strategic Support
* Conduct industry research.
* Competitor analysis.
* Market surveys.
* Customer research.
* Product research.
* Business opportunity identification.
* Prepare strategic reports.
* Present recommendations to management.
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AI & Technology Management
The Executive Administrative Assistant should be comfortable working with AI-powered business tools.
Expected exposure includes:
* ChatGPT
* Gemini
* Claude
* Microsoft Copilot
* Canva AI
* Make.com
* Zapier
* Notion AI
* Perplexity AI
* CRM Systems
* ERP Systems
* Project Management Software
Responsibilities include:
* AI-assisted documentation.
* Process automation.
* Workflow optimization.
* Productivity enhancement.
* AI-powered research.
* Report generation.
* Business automation support.
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Communication Management
* Draft professional emails.
* Prepare presentations.
* Business proposals.
* Official notices.
* Client communication.
* Vendor communication.
* Internal announcements.
* Meeting invitations.
* Follow-up communications.
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Event & Meeting Coordination
* Board Meetings
* Internal Meetings
* Sales Meetings
* Client Meetings
* Vendor Meetings
* Training Programs
* Workshops
* Conferences
* Webinars
* Corporate Events
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Key Result Areas (KRAs)
Executive Coordination
* Meeting effectiveness
* Calendar management
* Follow-up completion
* Decision tracking
Administrative Excellence
* Documentation accuracy
* Timely execution
* Compliance with SOPs
* Office coordination
Business Operations
* Cross-functional coordination
* Task completion
* Operational efficiency
* Stakeholder satisfaction
Reporting
* Report accuracy
* Timely submission
* Dashboard management
* MIS quality
Sales & Business Development Support
* Appointment scheduling
* CRM updates
* Lead coordination
* Proposal support
AI & Productivity
* AI utilization
* Automation implementation
* Productivity improvement
* Process optimization
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Requirements & Qualifications
Educational Qualification
* Bachelor's Degree in Business Administration, Commerce, Management, Marketing, Computer Applications, Economics, or related discipline.
* MBA or Postgraduate qualification will be an added advantage.
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Experience
* 2–7 years of experience as Executive Assistant, Executive Administrative Assistant, Executive Secretary, Management Coordinator, Operations Coordinator, Office Manager, or similar role.
* Experience supporting CXOs, Directors, Founders, or Senior Management preferred.
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Technical Skills
Excellent working knowledge of:
* Microsoft Excel (Advanced)
* Microsoft Word
* PowerPoint
* Google Sheets
* Google Workspace
* Outlook
* Email Management
* Internet Research
* CRM Software
* ERP Software
* Document Management Systems
* AI Productivity Tools
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Communication Skills
* Excellent verbal and written English.
* Professional email drafting.
* Business communication.
* Presentation skills.
* Stakeholder management.
* Client interaction.
* Negotiation and coordination skills.
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Personal Attributes
* Exceptional organizational skills.
* Strong attention to detail.
* Ability to handle confidential information.
* Excellent follow-up ability.
* Multi-tasking capability.
* Problem-solving mindset.
* Leadership qualities.
* High level of professionalism.
* Positive attitude.
* Time management.
* Decision-making ability.
* Adaptability.
* Learning mindset.
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Preferred Candidate Profile
Candidates having experience in the following industries will be preferred:
* Business Consulting
* Manufacturing
* Recruitment
* IT Services
* BPO/KPO
* E-Commerce
* Digital Marketing
* Franchise Business
* Corporate Administration
* Professional Services
Experience working directly with senior management or business owners will be highly preferred.
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Why Join Kheewa Incorporation?
* Work directly with senior leadership.
* Exposure to multiple industries and business verticals.
* Opportunity to work on strategic business initiatives.
* Learn AI-driven business operations and automation.
* Fast-track career growth based on performance.
* Professional development through continuous learning.
* Collaborative and innovation-driven work environment.
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Compensation & Benefits
* Competitive Salary
* Performance-Based Incentives
* Annual Performance Reviews
* Learning & Development Opportunities
* AI & Technology Training
* Career Advancement Opportunities
* Exposure to High-Impact Business Projects
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# Application Process
Interested candidates should submit:
* Updated Resume
* Cover Letter (Optional)
* Educational Certificates
* Experience Certificates
* Portfolio (if applicable)
Click on Apply to know more.