KUKA
Website:
kuka.com
Job details:
Job Description: Executive & Administrative Assistant – MD’s Office
Location: Bangalore, India
Experience: Minimum 5 years
Preferred Industry: Multinational Industrial, Manufacturing, Engineering or Technology Companies
About KUKA India
KUKA India is part of the global KUKA Group, a leading provider of intelligent automation solutions, robotics, and digital manufacturing technologies. The Group operates across multiple business areas, including industrial robotics, systems engineering, logistics automation, and healthcare automation through businesses and group companies such as KUKA Robotics, KUKA Systems, Swisslog, Swisslog Healthcare, and Visual Components.
With a strong international presence, KUKA Group works with customers and stakeholders across geographies to deliver innovative solutions and drive operational excellence. KUKA India collaborates with its various businesses and global teams to support business growth, strengthen stakeholder relationships, and enable effective leadership and organizational operations.
Role Overview
We are looking for a highly organized, proactive, and discreet Executive & Administrative Assistant to support the Managing Director (MD) and coordinate executive-level administrative activities.
The role requires strong organizational skills, excellent communication, the ability to manage multiple priorities, and experience working with senior leadership in a multinational environment. The ideal candidate should be comfortable coordinating with stakeholders across different geographical locations and time zones while handling confidential information with professionalism.
Key Responsibilities
1. Executive Support
- Manage the MD’s calendar, appointments, meetings, travel arrangements, and day-to-day priorities.
- Coordinate domestic and international travel, including itineraries, accommodation, and related logistics.
- Manage correspondence, meeting invitations, documentation, and executive communications.
- Anticipate scheduling conflicts and proactively manage changing priorities.
2. Leadership Coordination & Global Stakeholder Management
- Coordinate leadership meetings, management reviews, customer visits, and international stakeholder interactions.
- Liaise with global teams and senior stakeholders across multiple countries and time zones.
- Prepare meeting agendas, presentations, minutes of meetings, and action trackers.
- Follow up on commitments and ensure timely closure of action items.
3. Office Administration & Events
- Support office administration, leadership visits, corporate events, and employee engagement activities.
- Coordinate with internal teams, vendors, and service providers to ensure smooth day-to-day operations.
- Assist with meeting logistics, visitor management, and other executive office requirements.
4. Digital Tools & Process Improvement
- Use digital tools and AI-enabled applications to improve scheduling, documentation, reporting, and administrative workflows.
- Maintain organized records, calendars, correspondence, and confidential documents.
- Identify opportunities to simplify processes and improve administrative efficiency.
Required Qualifications & Experience
- Minimum 5 years of experience supporting senior executives, preferably Managing Directors, CEOs, or other senior leadership.
- Previous experience working in a multinational company (MNC), ideally in the industrial, manufacturing, engineering, or technology sector.
- Experience coordinating with stakeholders across multiple geographical locations and international time zones.
- Proficiency in MS Office, Outlook, PowerPoint, Teams, and other digital productivity tools.
- Familiarity with AI-enabled productivity tools is an advantage.
- Excellent written and verbal communication skills.
Must-Have Competencies
- High levels of discretion, confidentiality, and professional integrity.
- Strong organizational skills and attention to detail.
- Ability to anticipate leadership requirements and work independently with minimal supervision.
- Flexibility to manage changing schedules and competing priorities.
- Strong interpersonal skills and the ability to coordinate with stakeholders across cultures and geographies.
- A proactive, solution-oriented approach and confidence in handling executive-level responsibilities.
Work Location
Bangalore, India
Candidate Information Required
Interested candidates are requested to share the following details along with their updated CV:
- Current compensation: Please share your current CTC or compensation range.
- MNC experience: Please confirm your experience working with multinational companies.
- Multi-geography experience: Please confirm whether you have supported senior leadership or coordinated with stakeholders across multiple countries and time zones.
- Notice period: Please mention your current notice period and earliest possible joining date.
We are looking for a professional who can provide reliable executive support, manage international coordination effectively, and contribute to the smooth functioning of the MD’s Office.
Click on Apply to know more.
