TNS India Foundation
Website:
tnsindiafoundation.org
Job details:
Company Description:
TNS India Foundation (formerly a brand affiliate of TechnoServe Inc.) is a Section 25 non-profit development organization that has been active in India since 2012. The foundation designs and implements robust, demand-driven programs that support national economic reconstruction, with a strong emphasis on inclusion and gender equity. Its work focuses on three key themes: youth employability, women’s entrepreneurship, and agriculture and natural resource management. Team members collaborate with diverse stakeholders, including communities, businesses, and public institutions, to create sustainable impact and long-term economic opportunities.
Key Responsibilities:
• Manage project-level administrative operations in line with organizational policies and procedures.
• Ensure all procurement-related documents, approvals, quotations, invoices, and supporting records
are complete and submitted to the Head Office (HO) as per policy guidelines.
• Receive, maintain, safeguard, issue, and track office assets such as laptops and other equipment
based on approved requests.
• Maintain accurate asset registers and ensure timely recording of asset issuance, returns, transfers,
and disposals.
• Coordinate with the IT services/vendor partner for repairs, upgrades, maintenance, and other ITrelated requirements.
• Identify and onboard new hotels, meeting venues, and local vendors in accordance with
organizational policies.
• Provide administrative support to the project management team, including documentation, recordkeeping, correspondence, and coordination.
• Ensure smooth day-to-day administrative operations, including:
• Courier and postal services
• Office and equipment maintenance
• Stationery procurement and management
• Housekeeping and security coordination
• Utility and facility-related requirements
• Maintain and regularly update vendor records, procurement data, AMCs, contracts, agreements,
and administrative registers.
• Ensure proper documentation, filing, and storage of all administration-related records in both soft
and hard copies.
• Coordinate and support periodic stock-taking and physical verification of assets across project
centers and offices, including asset counting, condition verification, tagging, and documentation.
• Coordinate with program teams and employees to collect required vouchers and supporting
documents and ensure timely processing of vendor payments.
• Coordinate local arrangements for bill and utility payments, wherever required.
• Identify and maintain relationships with reliable local vendors for regular administrative
requirements.
• Support the project team with any other administrative or operational responsibilities assigned
from time to time.
Skills & Qualifications:
• Graduate with 2-5 years of relevant experience in administration, operations, procurement, or
project support.
• Strong negotiation and vendor management skills.
• Good knowledge of Advanced MS Excel and data management.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Good coordination, communication, and interpersonal skills.
• Positive and solution-oriented approach.
• Willingness to learn and adapt to new processes and responsibilities.
• Self-motivated and able to work independently.
• Strong team player with the ability to coordinate effectively with internal and external
stakeholders.
• Willingness to travel to project centers/offices for administrative requirements.
Please share your resume at skandalgaonkar@tnsif.org with the subject line “Executive – Administration”.
Click on Apply to know more.
