Executive Administration

MCO (MyComplianceOffice)

Website: mycomplianceoffice.com
Job details:

Administration Executive, India

About MCO (MyComplianceOffice)

MCO provides compliance management software that enables companies around the world to reduce their risk of misconduct. MCO is the leading conduct risk platform in the world for capital markets firms or divisions in large financial services firms. Our powerful platform enables compliance professionals demonstrate they are proactively managing the regulated activities of employees, third-party vendors, and other agents of the firm. Available as a unified suite or à la carte, our easy-to-use and extensible solutions allow clients to be up and running quickly and cost-efficiently. We have built our passion and proficiency for compliance automation into every product, empowering clients of all sizes to maximize technology to minimize conduct risk. MCO is growing rapidly and seeks energetic and passionate team members who will work to enhance the world’s leading conduct risk platform.

About the Role:

The Administration Executive supports the smooth, safe, and efficient day-to-day functioning of MCO’s workplace in Hyderabad. This role focuses on assisting with facility operations, coordinating vendors, handling administrative activities, and supporting office initiatives under the guidance of senior operations leadership. The role is well-suited for a professional who is service-oriented, organized, and keen to learn facilities and workplace operations in a fast-paced IT environment. The position plays an important part in ensuring a positive employee experience, reliable infrastructure support, and compliance with workplace standards.

Why Work With MCO:

You will be paid a competitive salary, accompanied by a wide range of company benefits. You will be part of a rapidly growing SaaS-based software company. Since MCO is a relatively small firm, you will have the opportunity to make a significant impact on the success of our clients and our company, as well as the opportunity for advancement as we grow. You will be based in our Hyderabad office. Unless we are meeting with clients, the dress code is professional casual. We work in a very friendly and respectful work environment, have zero tolerance for office politics, and we play to win! If this sounds like a place you would like to work, then let us know if you have the following skills and experience.

Responsibilities:

• Support day-to-day facility operations, including housekeeping, security, maintenance, and office administration.
• Assist in planning and executing seating arrangements and internal team relocations to ensure optimal space utilization.
• Manage office budgeting, procurement, and expense tracking, ensuring cost control through efficient vendor management and optimized purchasing practices.
• Coordinate with vendors for facility services and employee meals, raise service requests and ensure timely resolution.
• Coordinate with IT vendors for the secure transit of laptops between the MCO office and IT depot.
• Monitor workplace hygiene, safety, and housekeeping standards to maintain a clean and safe work environment.
• Maintain and update records related to vendor contracts, invoices, inventory, and asset tracking, including asset registers and disposal activities.
• Support compliance with statutory, health, and safety requirements under the guidance of local leadership.
• Act as a point of contact for employees on all facility and administrative requests, ensuring prompt and effective support.
• Provide administrative support, including travel coordination, accommodation bookings, global shipments and office logistics.
• Coordinate logistics for employee engagement initiatives, CSR activities, internal events, and town halls/all-hands meetings.
• Assist with employee onboarding / offboarding processes, including managing welcome kits, ID cards, and related logistics.
• Assist in emergency preparedness activities, including drills, incident reporting, and basic root cause documentation.

Experience and Skills:

• 5-8 years of experience in facilities, administration, and office operations, preferably in an IT or corporate environment.
• Bachelor’s degree in any discipline; qualifications in administration, facilities, or operations are an advantage.
• Good verbal and written communication skills, with the ability to interact professionally with employees and vendors.
• Working knowledge of Microsoft Office applications (Excel, Word, PowerPoint).
• Strong organizational and multitasking skills, with attention to detail.
• Customer-service mindset with a proactive, solution-oriented approach and ability to adapt in a dynamic environment.
• Ability to work effectively both independently and as part of a team.

Click on Apply to know more.