Fireboltt
Website:
fireboltt.com
Job details:
Executive - Accounts Payable
Department: Finance & Accounts
Experience: 2-4 Years
Qualification: B.Com/M.Com
Employment Type: Full-time
Role Overview
We are looking for an Accounts Payable Executive to support the company’s day-to-day payable and banking operations, ensuring timely and accurate processing of vendor invoices and payments. The role will involve invoice booking, vendor reconciliation, payment processing, banking transactions, maintaining documentation, and supporting statutory and month-end accounting activities.
The candidate should have a good understanding of basic accounting concepts, vendor management, GST and TDS, along with working knowledge of Tally/ERP systems, online banking portals and MS Excel.
Key Responsibilities
- Verify and process vendor invoices, ensuring accuracy of amounts, GST details, supporting documents and required approvals.
- Book purchase, expense and service invoices accurately in the accounting/ERP system.
- Match invoices with purchase orders, GRNs and other supporting documents wherever applicable.
- Maintain accurate vendor ledgers and perform regular vendor account reconciliations.
- Prepare vendor payment workings and coordinate for timely processing of payments as per agreed credit terms.
- Handle day-to-day banking operations related to payments, including preparation and processing of NEFT, RTGS, IMPS and other online banking transactions.
- Upload and process payment instructions through banking portals after ensuring necessary approvals and supporting documentation.
- Maintain records of daily payments and coordinate with banks/internal teams for payment-related queries, failed transactions or other banking issues.
- Perform bank reconciliation and ensure payment entries are accurately reflected in the books of accounts.
- Track outstanding vendor balances and assist in preparing AP ageing and payable reports.
- Coordinate with vendors for invoices, ledger confirmations, payment updates and resolution of discrepancies.
- Follow up with internal teams for pending approvals, GRNs, supporting documents and invoice-related clarifications.
- Record and reconcile debit notes, credit notes, advances and adjustments against vendor accounts.
- Ensure correct application of TDS and GST provisions while processing invoices and payments.
- Maintain proper records of invoices, approvals, payment details and vendor-related documentation.
- Assist in month-end closing activities, including vendor ledger review, outstanding payable reconciliation and expense booking.
- Support the finance team during statutory audits, internal audits and preparation of required schedules and documents.
- Ensure AP and payment transactions are processed in accordance with company policies, accounting procedures and applicable statutory requirements.
Skills & Requirements
- 1–3 years of relevant experience in Accounts Payable, banking operations or general accounting.
- Good understanding of vendor accounting, invoice processing, payment processing and reconciliations.
- Hands-on exposure to day-to-day banking transactions and online banking portals.
- Basic working knowledge of GST, TDS and related accounting compliance.
- Hands-on experience with Tally, ERP or similar accounting software.
- Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIF and basic data reconciliation.
- Strong numerical accuracy and attention to detail.
- Good communication and vendor coordination skills.
- Ability to manage multiple transactions and work within payment and month-end timelines.
Preferred Experience
- Candidates with experience in consumer electronics, manufacturing, e-commerce, or other product-based organisations will be preferred. Exposure to high-volume vendor payments, banking transactions, purchase invoices, service vendors, logistics expenses, and regular vendor reconciliations would be an advantage.
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