Octaloop
Website:
octaloop.com
Job details:
Octaloop is the company behind India Blockchain Tour and Metamorphosis, India’s premier Blockchain & AI event series.
In 2026, we’re taking IBT to 10 cities across India, bringing together government leaders, Fortune 500 companies, founders, investors, developers, exchanges, AI companies, and blockchain protocols.
We’re looking for someone who can own both speaker relations and event execution from start to finish.
Your goal is simple: Bring the best people on stage and make every event run flawlessly. You’ll be responsible for identifying, inviting, closing, and managing world-class speakers while ensuring every event delivers an exceptional experience for speakers, sponsors, attendees, and partners.
Responsibilities
Event Operations
Own end-to-end execution across all IBT cities.
Responsibilities include:
- Venue coordination
- Vendor management
- AV coordination
- Stage management
- Registration setup
- Speaker green room management
- Sponsor deliverables
- Exhibition coordination
- Event timelines
- Run of show
- Volunteer coordination
- Team coordination
- On-site troubleshooting
- VIP management
Sponsor Support
- Venue coordination
- Vendor management
- AV coordination
- Stage management
- Registration setup
- Speaker green room management
- Sponsor deliverables
- Exhibition coordination
- Event timelines
- Run of show
- Volunteer coordination
- Team coordination
- On-site troubleshooting
- VIP management
Work closely with the Business Development team to ensure every sponsor receives exactly what was promised.
- Speaking slots
- Booth setup
- User acquisition campaigns
- Branding
- Networking sessions
- VIP introductions
- Fireside chats
- Workshops
- Product demos
Speaker Relations
- Build and maintain a database of 2,000+ potential speakers across AI, Web3, fintech, government, venture capital, and enterprise.
- Identify and invite Ministers, IAS officers, policymakers, regulators, founders, CEOs, investors, researchers, and technology leaders.
- Develop personalized outreach campaigns via email, LinkedIn, WhatsApp, and referrals.
- Schedule speaker meetings and follow-ups.
- Close speakers across all 10 IBT cities.
- Negotiate speaking formats, panel participation, fireside chats, and keynote sessions.
- Collect bios, headshots, presentations, session titles, and speaker assets.
- Coordinate travel, accommodation, visas (if required), and logistics.
- Maintain strong long-term relationships with speakers for future editions.
Government & Institutional Outreach
- Build relationships with: Central Ministries, State Governments, Startup Missions. MeitY, IITs, IIMs, Incubators, Universities, Trade bodies
- Coordinate protocol requirements for government participation.
- Manage official invitations and approvals.
- Develop institutional partnerships.
Project Management
- Build detailed project plans for every city.
- Track deadlines across teams.
- Coordinate with Design, Marketing, BD, Operations, Speakers, and Production.
- Maintain checklists and SOPs.
- Ensure every city is delivered on schedule.
Post Event
- Collect speaker feedback.
- Prepare post-event reports.
- Track attendance.
- Update CRM.
- Build relationships for future events.
- Identify opportunities for continuous improvement.
Ideal Candidate Requirements:
- 3–6 years of experience in event management, conference production, speaker relations, partnerships, or program management.
- Exceptional written and verbal communication skills.
- Strong negotiation and relationship-building abilities.
- Comfortable speaking with Ministers, CXOs, founders, and investors.
- Outstanding project management skills.
- Highly organized with excellent attention to detail.
- Ability to thrive under pressure and manage multiple deadlines.
- Willingness to travel extensively across India.
Bonus points if you have experience working with any of these: Government officials, Startup ecosystem, AI companies, Web3 companies, Fintech companies, Venture Capital firms, Large conferences, TEDx, NASSCOM, TiE, Startup Mahakumbh, India Mobile Congress, Global Fintech Fest, IIT or university festivals
if you're read this so far, you can skip the linkedin queue and write to the founder directly at anupam (at) octaloop (dot) com with subject line: "Your attention-to-detail event manager is me".
Click on Apply to know more.
