Human Resources Management (HRM) Assistant

WE ARE The European External Action Service (EEAS) supports the High Representative in the exercise of her mandate to conduct and implement an effective and coherent Union's Common Foreign and Security Policy (CFSP), to represent the EU and to chair the Foreign Affairs Council. It also supports the High Representative in her capacity as Vice-President of the Commission with regard to her responsibilities within the Commission in the external relations field, including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament. The Civilian Operations Headquarters (CivOpsHQ) is the permanent structure supporting the Civilian Operations Commander. The Civilian Operations Commander is the overall commander at the strategic level of currently 13 civilian CSDP crisis management missions and provides strategic guidance and direction to the Heads of Mission. The Civilian Operations Commander reports directly to the High Representative for Foreign Affairs and Security Policy and through her to the Council of the EU. Under the political control and strategic direction of the Political and Security Committee and the overall authority of the High Representative, the Civilian Operations Commander ensures the effective planning and conduct of civilian CSDP crisis management operations, as well as the proper implementation of all mission-related tasks. The Personnel Division (DMD.CivOpsHQ.3) is responsible for supporting on behalf of the Commander civilian CSDP missions in all matters related to Human Resources (HR), providing guidance, organising selection and recruitment and developing horizontal HR policies. The Division is composed of three sections: SEC.1 HR Policies, SEC.2 Selection and Recruitment, SEC. 3 Capacity Generation and Personnel Development. WE PROPOSE The position of HRM Assistant contract agent FGIII as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the "CEOS")[1]. As point of contact and main interlocutor on human resources related issues, the successful candidates will play a key role in implementing all tasks related to the human resources capacity generation for the civilian CSDP Mission. The HRM Assistants will be assigned to the Selection and Recruitment Section. The jobholders will be responsible for continuously aiming to improve the effectiveness and efficiency in the implementation of human resources selection, management, and procedures, in particular in relation to the civilian CSDP Mission mentioned above. In addition, the successful candidates will be supporting the development of civilian CSDP policies in the field of human resources, with a specific focus on the implementation of the 2023 Civilian CSDP Compact and in close coordination with the Missions Staffing Policy Section. PLACE and DATE OF EMPLOYMENT ‎EEAS Headquarters, Brussels, Belgium Post available: immediately LEGAL BASIS The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof. In case of recruitment, the successful candidate will be offered a contract agent position (Function group III), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years[2], subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types[3]. WE LOOK FOR DMD.CivOpsHQ.3 is seeking a proactive, service-oriented, flexible and highly motivated colleague with strong analytical and teamwork skills to fulfil the post of HRM Assistant. The candidates should have a good understanding of EU policy and decision-making processes, inter-institutional relations as well as relevant experience in human resources. The candidates will work in an international and multi-cultural environment in close synergy with Member States and other EU institutions. The HRM Assistants are expected to perform the following tasks: – Act as point of contact for specific civilian CSDP Missions; – Provide back up and support for other missions, as necessary; – Plan, prepare and manage the Calls for Contributions process, coordinate and support the Mission in conducting a timely capacity generation process; – Advise and supervise the preparation of job descriptions in accordance with applicable rules; – Participate in and ensure oversight of all the recruitment, selection and deployment of international personnel; – Process applications and maintain rosters and databases on recruitment; – Participate in the preparation of human resources planning and reporting, and elaborate quantitative and qualitative analysis; – Advise, provide guidance and instructions to the Mission (Senior Management and Human Resources teams) on Human Resources Policies and Procedures as per applicable rules; – Provide timely support and guidance to the CSDP Mission on all human resources issues, including status of personnel, personnel administration processes, implementation of leave policy, financial entitlements, international staff contracts, among others, and help establish and maintain Standard Operating Procedures; – Provide briefings, advice and assistance on human resources and other administrative issues to CivOpsHQ and Member States as required; – Support CivOpsHQ's annual Human Resources Capacity Generation Conference; – Contribute to the analysis and provide guidance on legal questions related to Human Resources policies in the Mission, in close coordination with the CivOpsHQ Legal Adviser; – Contribute to the development, coordination and implementation of initiatives to increase the number of women in the assigned civilian CSDP Missions, in close coordination with other relevant stakeholders at CivOpsHQ and Member States; – Support the business management of Goalkeeper-Registrar and CiMA - the IT tools on HR management developed specifically for MD CivOpsHQ and civilian CSDP missions - including providing user support to the two CSDP Missions as required; – Contribute to data collection and analysis of HR statistics and the preparation of specific CivOpsHQ Capacity Generation reports for Member States; – Contribute to designing and delivering trainings to CSDP Mission staff, CivOpsHQ staff and Member States representatives on civilian CSDP HR topics; – Participate in inter-institutional thematic working groups, and contribute to related briefings on Missions' human resources issues; – Participate in Technical Assessment Missions and other kind of in-theatre missions where relevant and required; – Undertake other tasks or civilian CSDP Missions as requested by the Division management.

The European External Action Service (EEAS) supports the High Representative in the exercise of her mandate to conduct and implement an effective and coherent Union's Common Foreign and Security Policy (CFSP), to represent the EU and to chair the Foreign Affairs Council. It also supports the High Representative in her capacity as Vice-President of the Commission with regard to her responsibilities within the Commission in the external relations field, including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.