JOB TITLE Secretary- High School Counselor Department
REPORTS TO Building Principal
SALARY SCHEDULE/GRADE Classified
CONTRACTED DAYS AND/OR HOURS 200 days
JOB CLASS CODE 7776
POSITION CLASSIFICATION Classified
DATE APPROVED 03/16/2026
QUALIFICATIONS
As Established by the board of Education
POSITION SUMMARY
To assure smooth and efficient operation of the high school guidance office so that the office's maximum positive impact on the education of the children can be realized.
PERFORMANCE RESPONSIBILITIES
Acts as a receptionist in the school counselor office.
Types all correspondence for counselors, as well as letters of recommendations per teacher’s requests, files, answers calls, and delivers messages.
Assists college representatives and parents while processing all incoming career education materials, assisting students with the use of said materials and maintains a file on all materials.
Serve as the Senior Sponsor and its responsibilities and holds the responsibility of ordering graduation supplies including caps and gowns.
Oversees use of the Parchment program and processes all electronic requests for transcripts.
Assists in testing during school hours and when requested.
Assists school secretary in requesting school records of new students and in sending school records on students who transfer to/from the system.
Leads the filing of reports, enrollment paperwork, etc. in student files as directed by the immediate supervisor and counseling office.
Completes and maintains KEES reports at end of each school year
Assists in attending to the senior class by filling out senior Lack Cards, processing a weekly senior newsletter with scholarship and other information pertaining to seniors, and processing all paperwork on college admission for students, mid-year reports and end-of-year transcripts.
Schedules appointments for college representatives to visit the school, as well as parent/teacher conferences.
Coordinates Lions, Rotary, and Optimist Club student guests, as well as serves as the liaison between the Counselor Office and Community involvement in scholarship programs.
Performs other duties as assigned by the Counselors and/or Assistant Principal(s), and Principal.