Administrative Clerk (Supplier Quality)

Overview:

This position provides administrative support for D323 Supplier Quality Inspection & Supplier Quality Specialist Program Support.

 

Specific job functions include:

• Monitoring of departmental commitment status and close-out
• Electronic archiving (scanning) & filing (MS Access)
• Data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G)
• Preparation & publication of various reports (MS Excel & MS Access)
• Managing departmental equipment & supply inventories (MS Excel)
• Assist with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word)
• Management of departmental continuous improvement databases (MS Access)
• Support manager (s) with weekly performance metrics as required
• Preparation of monthly business and technical presentations (MS PowerPoint)

Additionally, the position will support Admin Efforts (charging DCI) to include, but not limited to, the following:

• Maintaining departmental personnel records
• Processing of new hires & employee severance’s; updating dept org charts accordingly
• Scheduling meeting & publishing agendas & minutes (Lotus Notes)
• Monitoring & maintaining departmental training records (LMS /Plateau)
• Making travel arrangements, preparing visit requests & expense reports (Concur)
• Preparation & processing of computer request / IT service requests & communication work orders (CSARs / CWOs)
• Preparation of supply orders & purchase requisitions as required
• Onboarding of department new hires
• Event planning to include coordinating conference rooms, refreshments, large meeting, etc.

Qualifications:

Requirements

• High School Diploma or G.E.D. equivalency
• 5+ years of Administrative Assistant experience
• Proficient using Excel and the Microsoft Office Suite
• Must type 45 words per minute
• Office administration experience
• Strong communication, organizational and interpersonal skills
• Must be available to work extended hours as business needs dictate
• Must be able to obtain and maintain a secret clearance

Preferred:

• 2+ years Electric Boat experience is preferred
• Experience with EB’s electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite, etc.) is preferred
• Post-secondary education preferred
• BA in English or related degree is highly desired
• Familiarity with Electric Boat Writing Guide is desired

Skills:

• Word Processing
• Strong Written and verbal Communication including editing and proof reading and communication with all levels of the organization
• Strong Organization and ability to plan and manage a high volume of work
• Time Management especially ability to manage schedules of self and others and meet deadlines to support business needs
• Ability to prioritize and organize work to ensure routine tasks are accomplished, while addressing emergent tasking items
• Attention to Detail
• Problem Solving and ability to resolve obstacles impeding progress
• Ability to work independently and complete tasks with minimal supervision
• Exceptional customer service skills
• Ability to effectively multi-task

Electric Boat has established standards of excellence in the design, construction and lifecycle support of submarines for the U.S. Navy.