REPORTS TO: Director of Special Services
RESPONSIBILITIES:
The Coordinator of Related Services is a full-time district related service provider who delivers direct therapeutic services to students while providing district-wide coordination, mentorship, and oversight of related services. This position ensures high-quality service delivery, compliance with IDEA and NJAC regulations, efficient scheduling, evaluation coordination, and effective collaboration between in-district and out-of-district programs.
The Coordinator serves as both a practicing clinician and a clinical leader, supporting professional growth, supervising clinical fellows and interns, and ensuring consistency and excellence across occupational therapy, physical therapy, and speech-language services.
In accordance with IDEA, N.J.A.C. 6A:14, N.J.A.C. 6A:16, and applicable New Jersey licensure regulations for related service providers, the Coordinator of Related Services shall:
Direct Student Services
? Provide direct related services to students in accordance with Individualized Education Programs (IEPs). Complete evaluations, re-evaluations, and written reports within mandated timelines.
? Participate in IEP meetings and contribute to goal development and service recommendations.
? Maintain accurate documentation, session notes, and Medicaid-compliant records.
? Monitor student progress and adjust intervention strategies as appropriate.
Evaluation Coordination (District-Wide)
? Coordinate in-district and out-of-district related service evaluations.
? Assign evaluations to appropriate providers based on caseload and expertise.
? Monitor evaluation timelines to ensure compliance with NJAC 6A:14 and IDEA regulations.
? Review evaluation reports for quality, completeness, and compliance.
? Serve as liaison with contracted agencies providing related service evaluations.
Scheduling & Service Coordination
? Develop and maintain district-wide service schedules.
? Coordinate service delivery for students in both in-district and out-of-district placements.
? Ensure appropriate service minutes are implemented as written in IEPs.
? Problem-solve scheduling conflicts and coverage needs.
? Coordinate staffing assignments based on student needs and caseload distribution.
Program Oversight & Staffing
? Monitor related service provider caseloads for equity and compliance.
? Support recruitment, onboarding, and retention of related service providers.
? Coordinate coverage during staff absences.
? Collaborate with building administrators and Child Study Teams regarding service implementation.
? Assist in developing district-wide service delivery models and best practices.
Mentorship, Clinical Fellowship & Internship Oversight
? Serve as mentor and resource for newly hired related service providers.
? Oversee and supervise Clinical Fellows, including monitoring caseloads, reviewing documentation, conducting observations, and completing required state and ASHA documentation when applicable.
? Coordinate and supervise graduate-level interns in collaboration with university programs.
? Ensure compliance with professional licensure requirements and supervision standards.
? Provide structured feedback, professional coaching, and performance guidance.
? Facilitate professional learning opportunities and promote evidence-based practices.
? Support professional growth plans aligned to district goals and student needs.
Compliance & Documentation Oversight
? Monitor IEP service implementation across the district.
? Ensure documentation aligns with district procedures and Medicaid requirements.
? Assist with preparation for audits, QSAC reviews, and compliance monitoring.
? Support data collection and reporting related to service delivery.
Communication & Collaboration
? Serve as primary liaison between related service providers and the Office of Special Services.
? Communicate regularly with CST members, case managers, administrators, and families as needed.
? Collaborate with out-of-district schools to ensure service continuity.
? Provide input on program development, expansion, and service improvement initiatives.
QUALIFICATIONS
1. Valid New Jersey certification/licensure as:
a. Occupational Therapist
b. Physical Therapist
c. Speech-Language Specialist
2. Minimum of five years of experience as a related service provider preferred.
3. Experience mentoring staff, supervising clinical fellows, or overseeing interns preferred.
4. Demonstrated knowledge of IDEA, NJAC 6A:14, and special education compliance.
5. Experience conducting evaluations and writing comprehensive reports.
6. Strong organizational, leadership, and supervisory skills.
7. Excellent communication and collaboration abilities.
PHYSICAL ABILITIES AND WORKING CONDITIONS
? Vision and hearing adequate to monitor student health and respond to emergencies.
? Ability to lift or assist students as required for medical interventions or mobility needs.
? Work is performed indoors with frequent interruptions and requires flexibility to respond to urgent student needs.
TERM OF EMPLOYMENT
Ten-month work year.
PHYSICAL ABILITIES AND WORKING CONDITIONS:
? Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
? Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
? Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
? Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arm to reach outward and upward; use hands and arms to lift objects; turn, raise and lower head.
? Strength: to lift, push, pull and/or carry objects which weigh as much as 5 pounds on a frequent basis.
? Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.
? Mental Requirements: read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgment and the ability to process information quickly, learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile, and coordinate information and records.
APPLICATION PROCEDURE:
Qualified applicants are invited to file applications and credentials via Applitrack at: https://www.applitrack.com/eosd/onlineapp/
SELECTION PROCEDURE:
1. Review of credentials filed with the Superintendent of Schools.
2. An oral interview to determine an applicant's personal qualifications and aptitude for the position, as required.
3. The appointment of a person to the position advertised is the responsibility of the Board of Education and will be made in compliance with Board policies related to the appointment of professional staff.
TERM OF EMPLOYMENT: Ten-month work year.
STIPEND AMOUNT: $10,000
