Website:
beephire.ai
Job details:
Key Responsibilities:
Executive & Business Support:
- Coordinate with various business teams on behalf of the Director
- Track business progress and follow up on key deliverables
- Assist in ongoing business development and new business initiatives
- Support the Director in day-to-day operational activities
Communication & Coordination:
- Manage emails, correspondence, and communication on behalf of the Director
- Prepare agendas, MOMs (Minutes of Meetings), and follow-up trackers
- Coordinate meetings with clients, internal stakeholders, and leadership teams
- Handle guest relations and visitor coordination
MIS & Reporting:
- Compile MIS reports and prepare summaries for management review
- Highlight key business insights and critical updates
- Maintain organized documentation and confidential records
Administration & HR Coordination:
- Manage administrative activities, including attendance records, housekeeping, pantry coordination, and office support
- Maintain soft and hard copies of important files and documents
- Source and shortlist candidates from job portals and social media platforms
- Coordinate interviews, reference checks, offer letters, onboarding, and exit formalities
Approval & Process Coordination:
- Coordinate staff voucher approvals across branches
- Ensure smooth follow-up and closure of assigned tasks and approvals
Requirements:
- Bachelor’s degree in BBA / MBA (Finance preferred)
- 3–5 years of experience in Executive Assistant, Administration, Business Coordination, or similar roles
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Ability to maintain confidentiality and work in a fast-paced environment
- Strong follow-up and coordination skills
Click on Apply to know more.